Administrative Support Partner

Vor 5 Tagen

Basel, Schweiz Work Selection Vollzeit

**Beschreibung**:
For our international medical partner, F. Hoffmann-La Roche Ltd. in Basel, we are looking for a qualified and motivated **Administrative Support Partner** for a temporary contract of 6 months with a possible extension.

**Tasks**:
Event & Meeting Management:

- Support the planning and execution of internal meetings requiring webcasting, sophisticated technology, and other virtual resources
- Support the planning and execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs) and team building events / workshops

Finance & Procurement administrative support:

- Manage and process vendor/speakers Statements of Work (SWOs) and Contracts in liaison with business partners (e.g. procurement, legal, project /portfolio management).
- Manage and process Purchase Orders (POs), invoices, payment tracking, vendor maintenance and cost centers maintenance support.

Recruitment, Onboarding & Offboarding administrative activities:

- Manage administrative components and logistics of onboarding (ensure new hires orientation information, onboarding events, devices and technology is functional, etc.)

General administrative support and services:

- Responsible for supporting working hours reporting (e.g. JAZ in EU) and filing of confidential documents (e.g. medical certificates, leaves) per legal requirements
- Responsible for creation, maintenance and accuracy of RADA / Distribution lists
- Submit facilities, IT / Site Services requests for PTQ Area leads / PTQ Enabling Team
- Support and manage Office Supplies processes and needs
- Coordinate certain logistics of moves (space management), with space planning teams(s)
- Support projects and continuous improvement activities in the Business Excellence to improve service delivery

**Must Haves**:

- A degree/BS/BA or equivalent industry experience preferred
- An average of 3-5 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
- Experience in event management
- Experience with the JAZ system
- Highly skilled in Google Suite and manage shared team drives
- Fluency in written and verbal English, additional languages are an asset (German, French, Spanish)
- Experience working with senior leaders/management
- Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members
- Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
- Posses advanced knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM)

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