Administrative Support Partner

vor 1 Woche

Basel, Schweiz We make it GmbH Vollzeit

We make it GmbH is a nationally active company in Switzerland with a high level of expertise in the field of personnel services thanks to many years of successful experience.

Concentration of placement activities on the core areas of industry, technology, office/administration, engineering, pharmaceuticals and IT. We at it GmbH set the highest standards for quality, ethics and discretion.

For our client, a renowned pharmaceutical company based in Basel, we are looking for a Administrative Support Partner (M/F/d)

Administrative Support Partner (M/F/d)

Background

The PTQ Global Admin Team based in Basel is looking for a replacement due to a medical leave.

fluent in English.

Tasks

**Event & Meeting Management**:

- Support the planning and execution of internal meetings requiring webcasting, sophisticated technology, and other virtual resources.
- Support the planning and execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs) and team building events / workshops.

**Finance & Procurement administrative support**:

- Manage and process vendor/speakers Statements of Work (SWOs) and Contracts in liaison with business partners (e.g. procurement, legal, project /portfolio management).
- Manage and process Purchase Orders (POs), invoices, payment tracking, vendor maintenance and cost centers maintenance support.

Recruitment, Onboarding & Offboarding administrative activities:

- Manage administrative components and logistics of onboarding (ensure new hires orientation information, onboarding events, devices and technology is functional, etc.)

**General administrative support and services**:

- Responsible for supporting working hours reporting (e.g. JAZ in EU) and filing of confidential documents (e.g. medical certificates, leaves) per legal requirements
- Responsible for creation, maintenance and accuracy of RADA / Distribution lists.
- Submit facilities, IT / Site Services requests for PTQ Area leads / PTQ Enabling Team
- Support and manage Office Supplies processes and needs
- Coordinate certain logistics of moves (space management), with space planning teams(s)
- Support projects and continuous improvement activities in the Business Excellence to improve service delivery

**Requirements**:

- A degree/BS/BA or equivalent industry experience preferred (\*\*\*\*)
- An average of 3-5 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.) (\*\*\*\*)
- Experience in event management (\*\*\*\*)
- Experience with the JAZ system (\*\*\*\*)
- Highly skilled in Google Suite and manage shared team drives (\*\*\*\*)
- Fluency in written and verbal English, additional languages are an asset (German, French, Spanish)
- Experience working with senior leaders/management
- Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members
- Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
- Posses advanced knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM)

Work hours
- 40 h / Standard

Are you interested?

  • Administrative Support Partner

    vor 1 Woche

    Basel, Schweiz Work Selection Vollzeit

    **Beschreibung**: For our international medical partner, F. Hoffmann-La Roche Ltd. in Basel, we are looking for a qualified and motivated **Administrative Support Partner** for a temporary contract of 6 months with a possible extension. **Tasks**: Event & Meeting Management: - Support the planning and execution of internal meetings requiring webcasting,...

  • Administrativer Support

    vor 1 Woche

    Basel, Schweiz Global Personal Partner Vollzeit

    **EINFÜHRUNG**: Unser Beruf und unsere Leidenschaft «HR-Management». Global Personal ist ein eigenständiges Unternehmen der Interiman Group SA mit über 100 Mitarbeitenden, die an 21 Standorten in der Deutschschweiz ein komplettes Programm von Dienstleistungen im Bereich Human Resources anbieten. Für unseren Mandanten, ein internationales...

  • Administrative Support Partner

    vor 1 Woche

    Basel, Schweiz We make it Vollzeit

    Beschreibung: We make it GmbH is a nationally active company in Switzerland with a high level of expertise in the field of personnel services thanks to many years of successful experience. Concentration of placement activities on the core areas of industry, technology, office/administration, engineering, pharmaceuticals and IT. We at it GmbH set the highest...

  • Administrative Partner

    vor 1 Woche

    Basel, Schweiz We make it Vollzeit

    Beschreibung: We make it GmbH is a company operating nationally in Switzerland, which has a high level of competence in the personnel services sector thanks to many years of successful experience. Concentration of placement activities on the core areas of industry, technology, office/administration, engineering, pharmaceuticals and IT. We make it GmbH...

  • Administrative Partner

    vor 1 Woche

    Basel, Schweiz Work Selection Vollzeit

    **Beschreibung**: For our international medical partner, F. Hoffmann-La Roche Ltd. in Basel, we are looking for a qualified and motivated **Administrative Partner** for a temporary contract of 12 months with a possible extension. **Tasks**: - Act as go to person for facility and IT service requests, central office supplies process, and remain up to date...

  • Global Administrative Partner

    Vor 6 Tagen

    Basel, Schweiz ELAN Personal AG Vollzeit

    Roche Switzerland bridges the gap between pharmaceuticals and diagnostics. Important research and development functions are located here. For our long-term client, F. Hoffmann-La Roche AG in Basel, we are looking for a **Global Administrative Partner (M/F/d) 100%**: **Background**: The pRED Business Operations department is looking for new team members. The...

  • Administrativer Support: Termin Tracking 80-100%

    vor 1 Woche

    Basel, Schweiz Work Selection Vollzeit

    **Beschreibung**: Für unseren Kunden, ein weltweit führendes Schweizer Pharmaunternehmen in Basel, suchen wir per sofort einen **Administrativer Support: Termin Tracking **für einen befristeten Einsatz von 8 Monaten mit Option auf Verlängerung. In dieser Funktion unterstützt man das CAPEX-Projekt in der pRED-Abteilung mit administrativen...

  • Administrative Assistant

    Vor 3 Tagen

    Basel, Schweiz Work Selection Vollzeit

    **Beschreibung**: For our international medical partner, F. Hoffmann-La Roche Ltd. in Kaiseraugst, we are looking for a qualified and motivated **Administrative Assistant** for a temporary contract of 6 months. In Roche’s Pharmaceutical Research and Early Development organisation (pRED), we make transformative medicines for patients in order to tackle...

  • Sales and Support Administrative Assistant

    vor 1 Woche

    Basel, Schweiz OK JOB Vollzeit

    Mandated by one of our clients, we are looking for a: Sales and Support Administrative Assistant Your tasks: - Ensure timely completion of administrative information in the ERP, including part number creation, update of customer database and prices maintenance - Coordinate the information between different departments (Customer Support, Sales, Engineering...

  • Administrative Support-executive Administration

    vor 2 Wochen

    Basel, Schweiz Institute of Molecular and Clinical Ophthalmology Basel Vollzeit

    The Institute of Molecular and Clinical Ophthalmology Basel (IOB) is seeking a highly motivated **Administrative Support for our executive administration team**. IOB is a research institute combining basic and clinical research. Its mission is to drive innovations in understanding vision and its diseases and develop new therapies for vision loss. It is a...