Sr. Administrative Assistant

vor 2 Wochen

Basel, Schweiz Lonza Vollzeit

Switzerland, BaselToday, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas, big and small, genuinely improve the world. And that’s the kind of work we want to be part of.

**Key Responsibilities**
- Administration duties to support and drive the Procurement & Supply Chain Organization
- This role will provide support to the Head of Procurement & Supply chain and teams
- Management of high level and complex diaries for designated Segment Managers.
- Scheduling internal and external calls / meetings and travel dates.
- Schedule all travel, including flights, hotels and cab transfers using the designated Lonza travel company.
- Complete expense reports on behalf of respective Segment Managers, ensure all reports are submitted and approved in designated timeframes.
- Meeting co-ordination support for both internal and external meetings, including room booking, hospitality, agenda and attendance.
- Raising Purchase Requisitions for the purchase of goods and services, as required and completion and maintenance of spend tracker.
- Administration and maintenance of SharePoint sites and associated access trackers.
- Creation of new and update of current Administration Work Instructions.
- Preparation of presentation materials.
- Manage on-boarding for new starters prior to start to ensure a smooth start and that they are set up on all relevant systems.
- General administration as requested by respective Managers, including special Projects.

**Key Requirements**
- Experience of working as a PA of senior leadership teams for several years
- Experience of working with senior leadership teams
- Experienced use of Microsoft Office (Excel, Word, PowerPoint, Access and SharePoint) and SAP.
- Business fluent in English is required. German is nice to have.
- Capable of organizing and prioritizing heavy and diverse workload with accuracy and mínimal supervision while meeting critical deadlines.
- High level of attention to detail.
- Highly effective team player with strong interpersonal and administrative technical skills.
- Ability to interact with all levels of employees in a courteous, helpful and professional manner.
- High flexibility on working hours, willingness to work overtime in exceptional cases
- Extrovert personality with strong communication and organizational skills

Every day, Lonza’s products and services have a positive impact on millions of people. For us, this is not only a great privilege, but also a great responsibility. How we achieve our business results is just as important as the achievements themselves. At Lonza, we respect and protect our people and our environment. Any success we achieve is no success at all if not achieved ethically.

People come to Lonza for the challenge and creativity of solving complex problems and developing new ideas in life sciences. In return, we offer the satisfaction that comes with improving lives all around the world. The satisfaction that comes with making a meaningful difference

**Reference: R55484**:

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