Sr. Administrative Assistant

**The Role**:This is a key administrative role, supporting the Vice President, Commercial Supply Chain, and the growing International Supply Chain Organization.

This individual provides critical support to the VP Commercial Supply Chain, as well as providing ad hoc support to other team members of the International Supply Chain organization. The position requires extensive coordination and communication within Moderna and other outside parties, working with information that is of a critical and confidential nature. A high degree of initiative, self-direction and collaboration is required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility and adaptability. Ability to effectively work in a fast-paced changing corporate environment is critical to success in the position

**Here’s What You’ll Do**:

- Proactively manage calendars and provide scheduling support for the International Supply Chain Leadership team
- Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritize
- Manage travel arrangements both domestic and international
- Manage standing meetings and off sites with leaders’ teams as required
- Manage all aspects of conference attendance - registration, travel, pre-attendance prep meetings.
- Analyze needs and problems, and determine approach and priority in collaboration with senior leaders, their teams and administrative colleagues across functions
- Prepare expense reports; approve online expense, time off submittals and Workday actions as assigned
- Make arrangements for visitors, and support them during their visit
- Own the administrative processes, developing and improving them as required
- Ensure office policies, procedures and processes are defined and understood by the ISC team
- Assist issuance of purchase orders and execute the purchase requisition and the check requests with correct data and information
- Collaborate with Moderna Account Payable team

**Here’s What You’ll Bring to the Table**:

- A minimum of 5 years of directly relevant experience providing senior leader level administrative support in a corporate environment (a degree is desirable), or a business degree with a minimum of 2 years corporate working experience.
- Proficient in English, and local German as a minimum.
- Proven ability to take initiative, determine priorities and exercise good judgment
- Confidence with significant calendar management
- Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues.
- Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results
- Proficiency in Microsoft Office
- Demonstrated ability to work flexibly and take on projects as required
- Senior level administrative assistant experience in a high growth, fast paced corporate environment preferred
- Knowledge of biopharmaceutical industry a plus

**About Moderna**
In 10 years since its inception, Moderna has transformed from a science research-stage company advancing programs in the field of messenger RNA (mRNA), to an enterprise with a diverse clinical portfolio of vaccines and therapeutics across six modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for both clinical and commercial production at scale and at unprecedented speed. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna’s capabilities have come together to allow the authorized use of one of the earliest and most effective vaccines against the COVID-19 pandemic.
- Moderna is a smoke-free, alcohol-free and drug-free work environment._