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Administrative Assistant

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Basel, Schweiz ITech Consult Vollzeit

**Administrative Assistant **(f/m/d) - Project Coordinator** **/** **MS Office **/** **Sharepoint / **Procurement** / **English**

***

**Project**:
For our customer a big pharmaceutical company in Basel we are looking for a highly qualified **Administrative Assistant.**

Background:
The Administrative Assistant - Global Procurement Team provides primary administrative support to members of the Global Procurement team on a local site and global basis as needed. In addition, the role provides support to the Admin Team Co-ordinator as required.
***

**Tasks & Responsibilities**:

- Internal Event Management: Support and manage in-house and off-site meeting logistics planning as well as on-site meeting support including larger meetings
- External Event Management: Manage, provides oversight and coordinate meeting logistics for meetings with partners contracting and arranging travel in coordination with other departments, external vendors and in compliance with Roche directives, policies, process and guidelines
- Calendar Management: Complex scheduling across time zones
- Procurement & Accounting: Handling of POs, contracts, invoices and accruals
- Team Communication Support: With focus on customizing gSuite tools and supporting their implementation and maintenance (eg. gSite, Shared drives)
- Team Operations: Maintain d-lists as well as reference materials in various systems ( eg. gSite, Shared drives)
- Team Onboarding: Support recruitment, onboarding and offboarding processes; Leverage team and organizational understanding to quickly integrate new team members
- First point of contact: Serving as first point of contact for enquiries, requiring deeper knowledge of business topic
- Time Management: Time tracking and management across GP (depending on location)

**Must Haves**:

- Administrative education, commercial diploma, project coordinator experience or similar education - Bachelor degree or equivalent work experience
- Fluent in English, written and spoken.
- Minimum of 4 years of experience in administrative assistance, or related task
- Excellent computer literacy, including MS Office, purchasing tools, financial systems, Sharepoint, Google C-Suite.
- Experience demonstrating attention to detail, organization and follow-up skills
- Able to handle routine and impromptu assignments with mínimal supervision yet displays flexibility in taking direction from team members within the GP Organization and co-workers.
- Experience in working in teams

**Nice to have**:

- Familiarity with Global Procurement is beneficial

**Reference Nr.**: 922092
**Role**:Administrative Assistant**
**Industrie**:Pharma
**Workplace**:Basel
**Pensum: 70%**
**Start**: 05.12.22
**Duration: 6++**
**Deadline**: 08.11.22

If you are **interested** in this position, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile and you wish to be considered for another position directly, you can also send us your dossier via this ad or to jobs[at]itcag[dot]com.

**Contact us** for more information about our company, our positions or our attractive Payroll-Only programme: +41 41 760 77 01.

**About us**: