Coordinator, Office Management

Vor 2 Tagen

Zug, Schweiz PSI CRO Vollzeit
Job Description

Part-time (25h/week)

We are seeking a professional, qualified and enthusiastic Coordinator, Office Management (m/f/d) to provide support to our corporate headquarters in Zug, Switzerland.

The ideal candidate will have a quick mind, the ability to juggle multiple tasks and act as the voice and face of the company. 

The scope of responsibilities will include:

  • Ensure smooth running of the day-to-day office activities, making sure that our customers, colleagues, suppliers and visitors receive the highest level of service
  • Manage office suppliers/vendors (contract negotiations and management, quality control)
  • Coordinate the purchase of office supplies
  • Coordinate with IT Infrastructure services on all office equipment
  • Provide business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting)
  • Receive and route financial documents from suppliers
  • Organize office meetings and events
  • Prepare and maintain various administrative reports, including monthly expense reports of credit card and cash expenses
  • Prepare documents for signature

Qualifications

  • Commercial apprenticeship or equivalent qualification
  • Administrative experience
  • Prior experience in an international company is a plus
  • Prior experience with facility management is a plus
  • Organizational talent, quick comprehension, initiative and creativity
  • Efficient time management skills and able to prioritize tasks effectively
  • Confident and sound knowledge of MS Office
  • Very good knowledge of English and German


Additional Information

If you feel it is time to make your skills and knowledge visible within a growing company with true focus on its people, then PSI is the right choice for you.

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