Executive Assistant

vor 4 Wochen

Genf, Genf, Schweiz Approach People Recruitment Vollzeit
Job Summary

We are seeking a highly organized and bilingual (French and English) Executive Personal Assistant to provide comprehensive support to the senior leadership team.

This role involves not only administrative duties but also participation in various aspects of the business, including but not limited to Accounting, HR, IT, Internal Communications and Marketing.

Key Responsibilities
  • Administrative Support: Provide comprehensive administrative assistance, including managing day-to-day operations such as organizing files, handling correspondence, and maintaining records.
  • Cross-functional Involvement: Assist in Accounting (basic bookkeeping, expense management), Human Resources (recruitment support, onboarding, and policy documentation), IT (coordinate with the IT team for troubleshooting and software needs), Internal Communications (employee communications and updates), Marketing and Branding (assist in branding initiatives and event planning).
Qualifications
  • Languages: Fluent in both French and English (written and spoken).
  • Experience: Experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
  • Education: Bachelor's degree in Business Administration, Accounting, Communications, or a related field.
  • Accounting Knowledge: Experience with basic accounting and bookkeeping tasks such as expense reporting, invoice processing, and reconciliation.
  • Technical Skills: Proficient in computer use, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to quickly learn and use new software or tools as required.
  • Communication: Strong verbal and written communication skills, with attention to detail and the ability to draft professional documents in both French and English.
  • Organization: Excellent multitasking and time management skills, able to prioritize competing tasks in a fast-paced environment.
  • Problem-Solving: Ability to anticipate needs, solve problems quickly, and work proactively with minimal supervision.
  • Confidentiality: Proven ability to handle confidential information with discretion.
Desired Attributes
  • Strong interpersonal skills and the ability to collaborate across different departments and levels of the organization.
  • A proactive, self-motivated approach to daily tasks, able to work autonomously and take initiative.
  • High level of professionalism and adaptability to changing priorities.
  • A keen eye for detail and a commitment to delivering high-quality, accurate work.

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