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Executive Assistant

vor 2 Monaten

Genf, Genf, Schweiz Michael Page Vollzeit

Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to provide senior-level support to our senior executives at Michael Page. As an Executive Assistant, you will play a critical role in ensuring the smooth and efficient operation of their schedules and tasks.

Key Responsibilities:

  • Administrative Support:
    • Manage complex calendars, schedule high-level meetings, and coordinate logistics.
    • Handle travel arrangements, including flights, accommodations, and itineraries.
    • Prepare, process, and track expense reports.
  • Meeting Coordination:
    • Organize and prepare materials for high-level meetings, including agendas, presentations, and minutes.
    • Ensure meeting rooms and technology setups are ready and functional.
    • Follow up on action items and ensure timely completion.
  • Communication Management:
    • Act as a point of contact for internal and external stakeholders.
    • Handle incoming and outgoing correspondence, including emails and phone calls.
    • Draft and review correspondence, reports, and presentations.
  • Project Support:
    • Assist in the coordination of high-level projects and initiatives as needed.
    • Maintain project documentation and track progress.
    • Provide logistical support for events and special projects.
  • Office Management:
    • Maintain office supplies and equipment for the executive team.
    • Assist with the organization of company events and meetings.
    • Ensure smooth day-to-day operations within the executive office.

Requirements:

  • Experience:
    • Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within the FMCG industry or a fast-paced environment.
    • Proven track record of supporting senior executives and managing complex schedules and tasks.
  • Skills:
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent organizational and time management skills.
    • Strong written and verbal communication abilities.
    • Ability to multitask and prioritize effectively under pressure.
    • High level of discretion and confidentiality.
  • Personal Attributes:
    • Proactive, with a strong attention to detail.
    • Professional demeanor and positive attitude.
    • Ability to work independently and as part of a team.
    • Flexibility and adaptability to changing priorities.
  • Language Skills:
    • Fluency in English and French is required.