Dedicated Administrative Support Specialist

vor 1 Woche

Basel, Basel-Stadt, Schweiz Gi Group SA Vollzeit

We are seeking a skilled Administrative Support Specialist to join our team at Gi Group SA in Basel, Switzerland. As an essential member of our administrative team, you will provide exceptional support to guests, colleagues, and senior managers.

About the Role:

  • Offer general assistance to guests, ensuring a warm welcome and efficient communication;
  • Manage mail, deliveries, and coordinate with local delivery services to maintain a smooth workflow;
  • Provide administrative assistance to colleagues as needed, ensuring seamless day-to-day operations;
  • Arrange interviews, meetings, and travel arrangements within Switzerland for senior members of the global organization;
  • Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers;
  • Manage office supplies, organize catering for group meetings, and occasionally run errands;
  • Serve as the contact point for external service providers related to building maintenance and oversee repairs, installations, and upgrades;
  • Assist management in negotiating with vendors and implement cost-saving initiatives;
  • Develop and uphold office protocols, facilities management, and maintenance procedures;
  • Support event organization and coordination of local and European events;
  • Develop and maintain emergency response plans.

About You:

  • Prior experience in office management and reception in an international and multi-cultural environment is beneficial;
  • Fluency in English and German is required;
  • Strong Microsoft Office skills are essential;
  • Excellent organizational and interpersonal skills, with a strong customer focus;
  • Demonstrates flexibility and adaptability, with a proactive and positive mindset.

The estimated salary range for this position is approximately CHF 45,000 - 60,000 per year, depending on qualifications and experience.

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