Legal Support Specialist

vor 1 Woche

Basel, Basel-Stadt, Schweiz Gi Life Sciences Basel Vollzeit
Job Purpose:

As a key member of our team, you will provide essential legal support activities, requiring formal education, training, and experience. You will have knowledge and expertise regarding the legal system and procedural law, qualifying you to perform some work of a legal nature under the supervision of a qualified legal counsel.

Major Accountabilities:
  • Provide legal support to contracts, including drafting, reviewing, and proof-reading as required.
  • Support on various legal documents, such as CDAs, PoAs, UBO, confirmations, and authorizations, certificates, and protocols.
  • Maintain respective documentation, including proper organization of files.
  • Deal with and reliably handle the notarization process.
  • Proof-read legal documents.
  • Support and execute special projects.
  • Manage the document flow with involved stakeholders and arrange for signature of documents; ensure contract lifecycle management and maintain the contract database, including physical and digital archiving systems.
Work Processes:
  • Support the optimization of current processes and/or introduction of new or modified processes.
  • Maintain an overview of timelines and deliverables in all assigned projects.
  • Act as a team member for legal projects.
Interaction:
  • Inform, communicate, advise, and support the team and associates from outside the team on processes, guidelines, and services specific to the department.
  • Accommodate customers' specific needs.
  • Be a professional partner to people within and outside the department.
Education and/or Work Experience, Desired Skills:
  • Paralegal Certificate or Commercial training (e.g., Swiss Association of Commercial Employees, business school) or equivalent (e.g., Swiss Matura plus business experience or Bachelor, preference Legal).
  • Experience as a Paralegal or Administrative Specialist with paralegal experience or similar.
  • Basic legal training (Paralegal course or acquired on the job).
Languages:
  • Fluent in English and German (spoken and written).
  • Familiar with legal terminology.
  • Knowledge of other languages advantageous.
Additional Skills:
  • Excellent communication: focus on what matters, adjust the form of communication depending on the stakeholders.
  • Great organizational skills: organize own work, activities, and tasks as well as activities within the department/team in an effective, transparent, and professional manner.
  • Pro-active, curious, challenges status quo. Seeks to improve things.
  • Execute assigned tasks in a timely manner and according to deadlines, work under time-pressure.
  • Reliable, loyal team-player. Flexible and eager to learn.

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