Strategic Operations Coordinator
vor 2 Wochen
About the Role
The Executive Assistant to President EMEA will be a key member of our Swiss office team, providing strategic support to the executive in a dynamic and rapidly changing environment. This role requires flexibility, adaptability, and initiative, as well as excellent organizational and problem-solving skills.
Key Responsibilities
- Manage a heavy calendar to ensure effective and proactive time management.
- Proactively identify scheduling conflicts and other issues, and thoughtfully assess whether to manage scheduling and other tasks independently, triage to the team, or escalate.
- Manage logistics for team meetings, workshops, events, and functions.
- Interact with staff at all levels, maintaining a high level of professionalism.
- Facilitate incoming and outgoing communication that involves the work of President EMEA, ensuring it is responsive, welcoming, and effective.
- Develop working relationships with other executive assistants to facilitate information flow and scheduling process.
- Draft, prepare, edit, and format business documents using Microsoft Word, PowerPoint, and Excel.
- Manage meeting agendas and meeting minutes, and effectively communicate action items.
- Effectively manage recordkeeping with electronic and hard copy filing of documents.
- Create and organize information, and generate reference tools for ease of use by the team.
- Prioritize and follow up on incoming issues and concerns.
- Assist in onboarding of new team members.
- Organize domestic and international travel arrangements, ensuring passport and visa requirements are met.
- Prepare expense reports and track reimbursements through the Concur system.
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