Strategic Operations Assistant to President EMEA

vor 2 Wochen

Schaffhausen, Schaffhausen, Schweiz Aptiv Vollzeit

Shape the Future of Mobility

Aptiv's Schaffhausen, Switzerland office offers a unique opportunity to be part of a dynamic team generating over $17 billion in revenue each year across 48 countries. As an Executive Assistant to the President EMEA, you will provide strategic support and services to the executive team, enabling them to focus on shaping the future of mobility.

Key Responsibilities

  • Manage a heavy calendar to ensure effective time management and proactive scheduling.
  • Identify and resolve scheduling conflicts and other issues, assessing whether to manage independently, triage to the team, or escalate.
  • Coordinate logistics for team meetings, workshops, events, and functions.
  • Interact professionally with all levels of the organization, including officers and board members, as well as external stakeholders.
  • Facilitate communication that involves the work of the President EMEA, ensuring it is responsive, welcoming, and effective.
  • Develop relationships with other executive assistants to facilitate information flow and scheduling.
  • Draft, prepare, edit, and format business documents using Microsoft Word, PowerPoint, and Excel.
  • Manage meeting agendas and minutes, and effectively communicate action items.
  • Effectively manage recordkeeping with electronic and hard copy filing of documents.
  • Create and organize information, and generate reference tools for ease of use by the team.
  • Prioritize and follow up on incoming issues and concerns.
  • Assist in onboarding new team members.
  • Organize domestic and international travel arrangements, ensuring passport and visa requirements are met.
  • Prepare expense reports and track reimbursements through the Concur system.

Requirements

  • Extended experience (5+ years) working in executive assistant roles for international corporations.
  • High school diploma or bachelor degree.
  • Multi-lingual (fluent English and German).
  • Excellent communication skills, both verbal and written.
  • Top organizational skills.
  • Pronounced interpersonal skills.
  • Excellent computer program skills.
  • Ability to work under stress and time pressure.
  • High degree of flexibility and ability to cope with a heavy workload.
  • Self-driven, responsible, and motivated.

Why Aptiv?

  • You can grow at Aptiv. We provide an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity, or beliefs.
  • You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.

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