Administrative Assistant 60%

vor 3 Wochen

BaselCity, Schweiz Michael Page Vollzeit

For our client, an international financial institution with an excellent reputation in Basel, we are currently looking for a reliable Administrative Assistant 60% who is able to start on short notice on a 7 months temporary contract with possibility for extension. For this role, experience in office management, business administration or similar is a must.

Description

Administrative support:

  • Organising and coordinating all logistical aspects of management/staff meetings and events, both internal and external.
  • Maintaining the intranet and SharePoint information and related documentation
  • Responsible for documenting, monitoring, and improving administrative processes and services. Maintaining records using the standards and tools available.
  • Handling routine office tasks - eg mail, calls, internal and external requests.
  • Contributing to the management of the teams mailbox.

Planning:

  • Supporting the coordination on internal audit, operational risk, and other recommendations follow-up.
  • Coordinating and ensuring timeliness and completeness of information in the resource management platform.
  • Reviewing and reporting to the direct management

Security:

  • Contributing to awareness and support to travellers on security-related topics.
  • Supporting credential checking activities.

Profile

  • Minimum 3 years of experience in office management or business administration
  • Commercial apprenticeship or equivalent
  • Proficient user of MS-Office
  • Fluency in English (C1 level), French or German knowledge is a plus
  • Team player with good communication and interpersonal skills
  • Discreet personality with very good organisational and time management skills

Job Offer

Are you experienced in office management and are you seeking for a part time role in a well known financial institution? Then this is just the position for you We are looking forward to receiving your application.

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