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Administrative Assistant

vor 4 Monaten

Meyrin, Schweiz Data Conversion Service SA Vollzeit

**Description du travail**:
Provide support to the team and collaboration:

- Welcome all members and visitors in the secretariat;
- Assist collaborators with various requests;
- Perform necessary updates using databases (registration of new members from different statuses, institute information, employment extensions, Team Leader and Deputy Team Leaders);
- Travel organization including reservation of transport/car hire with CWT and payment of conference fees;
- Help with visa documentation for members (convention, note verbale, invitation letters);
- Organise visits to Point 1 (Visitor Centre & underground) for internal members and general public including search for guides, preparation of IMPACTs and coordination with safety team and Visits Service;
- Assist with distribution of office space;
- Purchase and storage of all office supplies ;
- Support given in any events with the general preparation and set-up.

**Compétences**:

- Use of basic software packages
- Ability to adapt and learn fast in-house tools

**Compétences comportementales**:

- Ability to work independently and as a team with the various communities
- Demonstrating openness, diplomacy and clear communication to the concerns and needs of others
- Pro-active and organised approach towards work

**Domaine d’expérience**:
Administrative and customer service or secretariat in an international environment

**Job Types**: 100%, Fixed term
Contract length: 4 months

**Salary**: CHF26.73 per hour

Schedule:

- 8 Hour Shift
- Monday to Friday
- Overtime

**Experience**:

- Administrative and customer service or secretariat: 5 years (required)

**Language**:

- French (required)
- English (niveau C1 minimum) (required)

Work Location: In person