Executive Personal Assistant

Are you an Executive Personal Assistant, who enjoys working on a variety of tasks in a multicultural environment?

Put in place your organizational expertise and provide a perfect service CERN, take part

Managing the executive office of the Director for International Relations at CERN, your main functions will include:

- Filtering and answering queries proactively and autonomously on behalf of your executive; Welcoming and assisting visitors upon their arrival at CERN;
- Acting as official contact for CERN services as part of the follow-up of internal administration, ensuring the coordination of administrative and logístical support as necessary;
- Providing administrative services associated with scheduling and coordinating meetings, as well as organising events;
- Maintaining physical and electronic documents, web pages, shared files and records to provide up -to-date information;
- Ensuring that CERN's various rules and procedures are respected and correctly applied in different situations.

**Compétences**:
Technical:

- Executive assistance;
- Event organisation and management;
- Customer service;
- Use of Office software packages.

Behavioral:

- Communicating effectively: expressing opinions, ideas and suggestions with conviction and in a logical/structured manner; keeping to the point; providing others with timely information.
- Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
- Demonstrating accountability: presenting information accurately and objectively; working conscientiously and reliably; delivering on promises; maintaining confidentiality.
- Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind; being rigorous and producing quality results at first attempt.
- Managing self: working well autonomously; taking on activities and tasks without prompting.
- Solving problems: producing workable and timely solutions that meet requirements.

Language skills:

- Highly proficient in spoken and written French and English with ability to draft texts for publications and official communications;
- Knowledge of other language(s) will be considered an additional asset.

Domaine d’expérience:
Demonstrated experience as an Executive Personal Assistant in an international environment. Experience in diplomatic/visitor protocol and etiquette would be an asset.

Type d'emploi : 100%

Salaire : CHF26.23 par heure

Nombre d'heures : 40 par semaine

Lieu du poste : En présentiel