Administrative Assistant
Vor 7 Tagen
The position is located in the Office of the Chief, Central Support Services (CSS), Division of Administration, United Nations Office at Geneva. The incumbent reports to the Chief, Central Support Services (CSS), UNOG.
**Responsibilities**:
Under the supervision of the Chief of Central Support Services, the incumbent:
- Handles correspondence received by the supervisor, conducts checks to elicit relevant information and sets up files, including for complex cases.
- Draws supervisor’s attention to correspondence or requests concerning urgent matters; prepares draft responses.
- Organizes internal and external meetings and manages supervisor’s calendar; prepares documentation for meetings; welcomes visitors.
- Tracks the development of projects in order to provide timely support in the preparation of the related documentation and respond to all requests concerning the cases handled by the Service.
- Ensures deadlines are met; provides regular updates to Chiefs of Section regarding pending requests.
- Coordinates the flow of information within the Service, which consists of three Sections.
- Maintains records of annual leave, sick leave and training for Chiefs of Section and Chiefs of Unit in the calendar of the Chief of CSS.
- Checks the structure, logic, spelling, grammar and adherence to UN correspondence rules in correspondence prepared by the Sections within CSS before submitting it to the supervisor for signature/approval; ensures that submitted correspondence can be signed/approved by the supervisor and requests corrections/changes if necessary.
- Translates documents.
- Informs the secretaries of the Sections within CSS of the rules and procedures to be followed and ensures that they are adhered to; responds to requests for information and advice.
- Performs secretarial duties: receives, records and sorts mail, correspondence and documents sent to the Chief of CSS; drafts internal memorandums, external correspondence, notes verbales and other documents and paperwork.
- Acts as meeting secretary, takes notes and drafts minutes.
- Coordinates requests for assistance submitted to the Office of the Chief.
Competencies
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Work Experience
A minimum of seven (7) years of experience in secretarial, administrative services or related area is required.
Experience in the use of Microsoft Office/Office 365 (Outlook, Word, Excel, Powerpoint) is required.
A minimum of two (2) years of experience in administration within an Executive Office or similar setting is desirable.
Experience in providing administrative support to an office of the United Nations common system or a comparable international organization is desirable.
Experience in drafting and formatting the correspondence according to United Nations standards or comparable international organization standards is desirable
Languages
English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in both English and French is required. Knowledge of another official United Nations language is desirable.
Assessment
Special Notice
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
Job openings advertised on the Careers Portal will be removed at 1
-
Administrative Assistant
vor 1 Woche
Geneve, Schweiz michaelwoodconsulting VollzeitWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Job Types**: 100%, Permanent Supplemental pay...
-
Assistante Administrative
vor 1 Woche
Geneve, Schweiz Samadesign VollzeitThe core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: - Answer phones and greet visitors - Schedule appointments and maintain calendars - Schedule and...
-
Administrative Assistant
Vor 5 Tagen
Geneve, Schweiz Labcorp VollzeitAre you interested in making a real scientific impact through your everyday work? Would you enjoy working in a team-focused environment as you explore unique career opportunities? If you are looking for a company where you can personally advance healthcare and make a difference in peoples’ lives with your bold ideas and unique point of view, consider...
-
Administrative Assistant
Vor 7 Tagen
Geneve, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,000 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...
-
Administrative Assistant
vor 21 Stunden
Geneve, Schweiz Interiman Vollzeit**INTRODUCTION**: For our client in ** Geneva** we are actively looking for an **Administrative Assistant / Paralegal Department,** for a temporary mission **DESCRIPTION DE LA MISSION: **The work is expected to be carried out in person in the office. **PROFIL ATTENDU**: - Holding a legal degree is a strong advantage, - Fluent in English and excellent...
-
Administrative Assistant
Vor 2 Tagen
Geneve, Schweiz United Nations VollzeitThis position is located in the Resource Management Unit of the Information and Communication Technology Services (ICTS) within the Division of Administration of the United Nations Office at Geneva (UNOG). The Incumbent reports to the requisitioning team leader. **Responsibilities**: Within delegated authority, the Administrative Assistant will be...
-
Administrative Assistant
Vor 2 Tagen
Geneve, Schweiz EPFL VollzeitCritères de l'offre Description du poste **Your mission**: The Laboratory for Soft Bioelectronic Interfaces (LSBI) is looking for an administrative assistant to support Prof. Stéphanie Lacour in the administrative and financial management of her research lab. **Main duties and responsibilities include**: - Provision of general support and logistics to...
-
Administrative Assistant
Vor 2 Tagen
Geneve, Schweiz EPFL VollzeitEPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment...
-
Administrative Assistant
Vor 6 Tagen
Geneve, Schweiz United Nations VollzeitThe United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Disasters and...
-
Assistante Administrative 100%
Vor 4 Tagen
Geneve, Schweiz Groupe PGN Vollzeit*Merci de postuler uniquement si vous correspondez au poste* Nous recrutons pour l'un de nos clients une **assistante administrative à 100% **pour un poste à **Genève**. Vos missions: - Gestion du secrétariat général - Gestion des courriers et des mails - Saisie des rapports d'heures - Préparation des salaires - Gestion de la facturation - Petite...
-
Administrative Assistant
vor 21 Stunden
Geneve, Schweiz Robert Half VollzeitVacancy: Administrative Assistant (H/F/X) - We are looking for an Administrative Assistant (H/F/X)for our client, an international company in Geneva, to join its vibrant team for a permanent role: The position is a direct permanent position with our customer. The support and placement as well as all of our other services are free of charge for you as an...
-
Administrative Assistant
Vor 3 Tagen
Geneve, Schweiz Louis Vuitton VollzeitPOSTE As an Administrative Assistant for our Head Office, you will be having the following missions: - Managing the timetable, travels and expenses of the General Manager & CFO - Supporting the members of the Management Team on divers topics ( travel, time table, visits..,..) - Prepare the presentations and organize the seminars for the Region -...
-
Assistante Administrative
Vor 6 Tagen
Geneve, Schweiz SERCONET SA VollzeitPour compléter notre équipe, nous sommes à la recherche d'une assistante administrative / secrétaire H/F. Poste à 50% (20h par semaine) Idéalement les lundis et mardis de 08h00 à 17h00 et mercredis de 08h00 à 12h00 (ou à convenir). Rémunération à convenir Votre profil: - Maîtrise du Français (écrit et oral) - Expérience de minimum 3 ans...
-
Administrative Assistant
vor 1 Woche
Geneve, Schweiz EBU - European Broadcasting Union VollzeitThe EBU is looking for an Administrative Assistant based in Geneva. **ABOUT THE EBU NEWS DEPARTMENT** Eurovision News is a premier distributor of quality news content, a provider of news-related broadcast services and an advocate for public service journalism. Its primary goal is to serve the needs of the EBU members according to its editorial standards...
-
Assistante Administrative Bâtiment 80%
Vor 4 Tagen
Geneve, Schweiz Groupe PGN VollzeitNous recrutons pour l'un de nos clients une **assistante administrative à 80%** au bénéfice **d'au moins une expérience **dans une entreprise du **bâtiment **en Suisse. Le poste se trouve à Genève. Votre mission: - accueil téléphonique et physique - gestion du planning de l'équipe d'intervention - gestion du courriers entrants et sortants -...
-
Administrative Assistant(F/m/x)
Vor 6 Tagen
Geneve, Schweiz Robert Half VollzeitFor one of our client, an NGO, we are urgently looking for an Administrative Assistant(f/m/x) for 2 months minimum.For this position, the employee in question will work directly for our client. Despite the Covid-19 situation, our customer is currently looking for motivated employees (f/m/x). The support, placement and all of our additional services are free...
-
Wanted : Administrative Assistant for a Renowned
vor 1 Woche
Geneve, Schweiz Academic Work Vollzeit**About the role**: Our client is a well-known player in the Geneva event industry. In order to strengthen their team, they are looking for an administrative assistant to help them with various administrative tasks. You will join a small dynamic team and take part in a very stimulating project. **Job duties**: - Administrative management of the team...
-
Administrative Support
Vor 6 Tagen
Geneve, Schweiz Experis Vollzeit**Administrative Support Assistant** Are you an Administrative Assistant with 5 years professional experience in administrative positions, preferably in an international and multicultural environment, and are you looking for an exciting new opportunity? If so, please have a look at the following details: **Your role**: You responsibilities will include: -...
-
Administrative Assistant
vor 1 Woche
Geneve, Schweiz United Nations VollzeitThis position is located in the Office of the Special Envoy for Syria (OSE-Syria) in Geneva. The position reports to the Chief of Mission Support. **Responsibilities**: Within delegated authority, the Administrative Assistant will be responsible for the following duties: General Administration - Supports in organizing high-level meetings to include liaison...
-
Geneve, Schweiz Academic Work Vollzeit**À propos du rôle**: Our client is a sports organisation based in Nyon. Due to internal restructuring and increased activity, they are looking for thei new accounting and administrative assistant. You will be in charge of supervising all administrative and accounting tasks as well as various corporate finance projects. You will work under the supervision...
