Expense Claims Administrator

vor 3 Wochen


Geneve, Schweiz CERN Vollzeit

Company Description

**Job Description**:
**Introduction**

Are you an organised and reliable team player? Do you have experience with processing expense claims or compensation and benefits payments? We are looking for a dynamic, cooperative person with good attention to detail to join our Personnel Accounting Section in the Finance and Administrative Processes Department.

**Functions**

The Expense Claims Administrator will ensure the efficient and accurate control and payment of all financial requests relating to members of personnel. This amounts to approximately 25,000 claims in the year. You will work in tandem with one other colleague, and will gradually take on the following responsibilities:

- Control a variety of reimbursement claims; such as travel, subsistence and cost of living allowances, entertainment or sundries, family and social benefits.
- Prepare the related payment files.
- Coding and recording of accounting entries.
- Regular monitoring of specific accounts.
- Maintaining personnel’s bank details.
- Answering ad hoc queries from Members of Personnel.
- Performing diverse administrative duties, such as processing transactions related to conferences organised by CERN, issuing ad hoc financial attestations.
- Maintaining regular contact and good relations with both internal services and external contacts.

In the spirit of flexibility within the team, ensure back up of colleagues. This post requires strict confidentiality and full respect of privacy of data.

**Qualifications**:
Higher administrative diploma or equivalent relevant experience in the field of accountancy or finance or a related field.

**Experience**:
Initial professional experience in finance and accounting - preferably in the field of reimbursements to employees or accounts payable.

**Technical competencies**:

- Accounting control and analysis
- Cost control
- Customer service
- Knowledge of administrative rules and procedures

**Behavioural competencies**:

- Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
- Working in teams: working well in groups and readily fitting into a team; participating fully and taking an active role in team activities.
- Demonstrating accountability: working conscientiously and reliably; delivering on promises. Maintaining confidentiality. Treating others fairly and equally.
- Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements. Readily accepting new tasks or work/projects. Being able to demonstrate flexibility whilst abiding by all applicable rules.

**Language skills**:
Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to prepare/draft and/or translate correspondence in both languages.

Additional Information
**Eligibility and closing date**:
**Employment Conditions**

Job grade: 3-4

Job reference: FAP-ACC-PA-2023-112-LD

Benchmark Job Title: Process/Services Assistant


  • Financial Accountant

    vor 3 Wochen


    Geneve, Schweiz Symbiotics Group Vollzeit

    Job Location Abous us Symbiotics is the leading market access platform for impact investing in emerging and frontier markets, offering market research, investment advisory and asset management services. We are regulated by FINMA, the Swiss Financial Market Supervisory Authority and our daughter company Symbiotics (UK) Ltd has an investment firm license...


  • Geneve, Schweiz Kempinski Vollzeit

    Responsible for scheduling and managing the CFO’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office. - Provides support in arranging Finance meetings including monthly regional Financial Controllers...

  • Move Manager

    vor 2 Monaten


    Geneve, Schweiz SIRVA Vollzeit

    Position Summary The Move Manager acts as the primary point of coordination providing service delivery to our clients and their assignees whilst maintaining the highest level of customer service. The Move Manager will be the first point of contact for the moving aspects of an employee’s relocation. They will support and organize the movement of household...


  • Geneve, Schweiz Robert Half Vollzeit

    We are looking for an accounts payable accountant who is looking to join a Swiss Based non-profit organization out of Geneva. This is a chance to join this international organization for a contract of 9 months at 60% to help their accounting team by focusing on the payables portion. The hire is carried out as employee leasing. The support, placement and all...

  • Accounting Intern

    vor 3 Wochen


    Geneve, Schweiz Louis Vuitton Vollzeit

    POSTE The DNA of Louis Vuitton is the travel, which can happen in many ways. What is important is to have the feeling to be transported in another place and to discover a new environment. This is exactly what the Head Office of Central Europe is looking for his intern. If you have the taste of discovery and new experiences, you’re the person we’re...

  • Accounts Payable 60%

    vor 3 Wochen


    Geneve, Schweiz Robert Half Vollzeit

    **Vacancy: Accounts Payable 60% (f/m/x) - **We are looking for a **Accounts Payable 60% (f/m/x)** to start immediately for our client, a Swiss based non-profit organizationvbased in the Geneva area. The hire is carried out as employee leasing. The support, placement and all of our additional services are free of charge for you as the...

  • Office Manager

    vor 2 Monaten


    Geneve, Schweiz Robert Half Vollzeit

    For our client, a financial services company in Geneva, we are looking for an Office Manager (H/F/X) to join its dynamic team for a full-time, permanent role: **Missions** - You will provide comprehensive secretarial and administrative support to a diverse team, ranging from junior to senior levels. - You will skillfully handle telephone communications,...


  • Geneve, Schweiz International Baccalaureate Vollzeit

    The incumbent assists the IB Legal & Compliance department (IBLC) with high quality administrative support, including budget control and contracts filing, and to proactively address the administrative daily requests of the department in a coherent and efficient manner. - This role requires to be in our Foundation office, based in Geneva, 3-4 days per week....

  • Programme Coordinator

    vor 1 Woche


    Geneve, Schweiz Amnesty International Vollzeit

    **ABOUT THE **ROLE** Programme Coordinator, full time 35 hours per week Monday to Friday working in Geneva, Switzerland. This is a one year fixed term contract. However we have funding for the role to be part time on a permanent basis after one year so it could suit someone who is happy to work full time for one year then move to part time. Alternatively,...


  • Geneve, Schweiz ITX Vollzeit

    ITX advises international organisations on Global Mobility Matters. We provide a unique offer from “on request studies” to “full operational solutions”. We achieve the simplification of expatriation programs and better cost control in full compliance with regulations. Have a passion for payroll and like putting your problem-solving skills to the...


  • Geneve, Schweiz ITX Vollzeit

    ITX advises international organisations on Global Mobility Matters. We provide a unique offer from “on request studies” to “full operational solutions”. We achieve the simplification of expatriation programs and better cost control in full compliance with regulations. Have a passion for payroll and like putting your problem-solving skills to the...


  • Geneve, Schweiz FMC Corporation Vollzeit

    **About us** We, FMC Agricultural Solutions, provide innovative crop protection solutions to growers around the world. Thanks to the commitment of our 6,500 employees, we are one of the six largest crop protection manufacturers in the world. For our new Technology Center in Schaffhausen (Switzerland) we are looking for a **Global Active Ingredient (AI)...

  • System Administrator

    vor 3 Wochen


    Geneve, Schweiz CERN Vollzeit

    **Job Description** Your responsibilities** Become a member of the system administration team of the LHCb experiment. We are managing more than 5000 servers and virtual machines and 100s of network devices in our own 2.5 MW data-centre. Work with server computers running Linux which are the basis of the data acquisition, trigger and control system of the...

  • HR Benefits Assistant

    vor 4 Wochen


    Geneve, Schweiz CERN Vollzeit

    **Company Description** **Job Description** Introduction** Great science needs great people! Are you an HR Benefits Assistant with a mindful mastery of multitasking? Are you interested in supporting the personnel of the largest physics laboratory on Earth? CERN, take part! The Section oversees the implementation and control of dependency allowances,...


  • Geneve, Schweiz Centre pour le dialogue humanitaire Vollzeit

    **Starting date: May 2024** **Duration: up to January 2025** Reporting to the Logistics and Finance Officer, the Logistics and Administrative Associate plays a vital supporting role for the Digital conflicts teams, including preparing meetings and conferences. The frontlines of conflict are increasingly digital. A growing number of states and non-state...


  • Geneve, Schweiz CERN Vollzeit

    **Company Description** **Job Description** Introduction** Great science needs great people! Are you an HR Benefits Assistant with a mindful mastery of multitasking? Are you interested in supporting the personnel of the largest physics laboratory on Earth? CERN, take part! The Section oversees the implementation and control of dependency allowances,...

  • Finance Associate

    vor 1 Woche


    Geneve, Schweiz Justice Rapid Response Vollzeit

    **Part Time Position (up to 50%) - Fixed-term contract** **Organization and Position within the organization** Justice Rapid Response partners with international, national and civil society actors by providing them with prompt, impartial and professional expertise, tailored to each context, to investigate international crimes and serious human rights...

  • Travel Assistant

    vor 2 Wochen


    Geneve, Schweiz World Intellectual Property Organization Vollzeit

    Travel and Mission Support Section, Central Services Division, Administration, Finance and Management Sector Grade - G5 Contract Duration - 1 year (maximum cumulative length of 5 years) * Duty Station : CH-Geneva Publication Date : 19-Apr-2024 Application Deadline : 10-May-2024, 4:59:00 PM - This post is a limited-term fixed-term post. **1.**...

  • Fellowship Roster

    vor 1 Woche


    Geneve, Schweiz World Intellectual Property Organization Vollzeit

    Internet Dispute Resolution Section, WIPO Arbitration and Mediation Center, IP and Innovation Ecosystems Sector Grade - N/A Contract Duration - 12 months, with possibility of extension Duty Station : CH-Geneva Publication Date : 26-Feb-2024 Application Deadline : 30-Aug-2024, 4:59:00 PM The WIPO Domain Name Fellowship Program is presently open to law...


  • Geneve, Schweiz Medicines for Malaria Venture (MMV) Vollzeit

    Medicines for Malaria Venture (MMV) is a leading product development partnership (PDP) in the field of antimalarial drug research and development. Its mission is to reduce the burden of malaria in disease-endemic countries by discovering, developing and delivering new, effective and affordable antimalarial drugs. Over the past two decades, MMV has worked...