Archives Assistant

vor 1 Woche

Geneve, Schweiz United Nations Vollzeit

This position is located in the Library & Archives of the United Nations Office at Geneva. The Archives Assistant reports to the Chief, Archives Management Unit (AMU).

**Responsibilities**:
Under the supervision of the Chief, Archives Management Unit (AMU), the incumbent:
1. Contributes to the development/expansion of the UN Archives Geneva digital platform by performing archival description of records and archives, following ISAD(G) and ISAAR(CPF) standards:

- analyzes content of documents to be described extracting information useful for historic research,
- enters data into the archives management system according to the archival description standards,
- makes archival descriptions and files available online.

2. Assists with the provision of archival reference services:

- identifies informational needs of in-person and virtual researchers and provides advice on identifying archival records appropriate for their research projects,
- responding to in-person and virtual researcher queries, including real-time chat, video conferences and other forms of virtual reference services,
- assists with the creation of virtual tutorials to assist virtual researchers in learning archival literacy skills and to search archival resources,
- trains in-person researchers on the use of archival access tools, procedures for accessing archival records, referencing requirements and copyright rules.

3. Assists with the management of archival reference services:

- assists in registering in-person researchers with UNOG Safety and Security Section,
- monitors the Archival Reading Room and enforces access rules for confidential records,
- ensures the Archival Reading Room is in working order and a suitable environment to accommodate researchers and archival records,
- retrieves and returns requested archival boxes and bound volumes to and from the Archives Stacks, while ensuring documents are returned in good order,
- assists with the physical management of archives and maintains the Archives Stacks, ensuring a safe environment for archival records,
- collaborates with other UN Library & Archives Geneva services (Records Management Unit, Cataloguing Unit, Library Services Section) to optimize space management of shared spaces.

4. Participates in archives related tasks as assigned, included, but not limited to:

- assists with quality control of metadata in archival management system,
- assistance with the preparation of documentation and archival records for archival exhibitions and VIP visits,
- assists with providing guided tours of archival exhibitions and UN Museum Geneva, including registration of visitors and maintenance of statistics,
- participating in AMU and cross-unit/sectional working groups.

Competencies
PROFESSIONALISM:
ACCOUNTABILITY:
Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

CLIENT ORIENTATION:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Job - Specific Qualification
Training in archives or records management is desirable.

Work Experience
At least five (5) years of experience in archives, library, information management, records management or related area is required.

Out of those years, at least two (2) years of experience in an international organization is desirable.

Experience with reference services for archival materials is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French is required. Knowledge of another official United Nations language is desirable.

Assessment

Special Notice
- This position is temporary available to fill the functions of five (5) months, starting as soon as possible.
- Subsequent to the initial temporary appointment, new and successive temporary appointments may be granted for service in the same office or in a different office any number of times, for any duration, provided that the length of service does not exceed the period of 364 calendar days.
- For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.

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