Executive Assistant and Office Manager

vor 2 Wochen

Schweiz Cardano Foundation Vollzeit

**Who we are**:
The Cardano Foundation is an independent, Swiss-based not-for-profit organization. The Foundation is tasked with advancing the public digital infrastructure Cardano and works to anchor it as a utility for financial and social systems, thus empowering the digital architects of the future.

Another significant part of the Cardano Foundation’s mission is to engage with and support the Cardano community. The Foundation assists the development of tools the community can use to leverage Cardano to solve problems in new ways.

**What you’ll be doing**:
**Executive Assistant tasks**
- Completing a broad variety of administrative tasks that facilitate the EC's ability to effectively lead their teams, including: hands-on approach in assisting with a variety of special projects.
- Sophisticated calendar management for Executive Committee members.
- Prioritize inquiries and requests, troubleshoot conflicts, and make recommendations for smooth operations.
- Assist with special projects and administrative tasks to support effective leadership.
- Design and produce complex documents, reports, and presentations.
- Prepare information for meetings and compose correspondence.
- Arrange travel accommodations.

**Office Management for Zug and Zurich and general support tasks**:

- Create inspiring work environments fostering collaboration and innovation.
- Serve as the main liaison and maintain physical offices in Zug and Zurich.
- Oversee general office management, including supply orders, budget tracking, and allocation.
- Manage incoming and outgoing mail for the Zug office.
- Assist with meeting preparations, room bookings, and catering arrangements.
- Welcome and onboard new staff members in the offices.
- Identify and secure new office locations as needed.
- Administer the Ambassador Program, including appointments and welcome packages.
- Lead Cardano Store operations, including tool champion (Shopify, Printful), reporting and product enhancement.
- Manage corporate travel for the Foundation team in collaboration with the CEO Office team.
- Record meeting minutes, coordinate deliverables, and facilitate cross-channel feedback.
- Collaborate with the CEO Office team to support essential functions within the Foundation.

**What we look for in you**:

- A minimum of 3 years of experience in a similar role.
- Adaptability and Results-Driven Approach: The EA & Office Manager is a highly adaptable and results-oriented professional who thrives in a dynamic environment.
- You are an adept problem solver, comfortable with navigating the blend of well-defined daily responsibilities and unexpected challenges.
- Flexibility and proactive approach in order to be able to deal with a variety of curveballs and undefined tasks emanating from multiple directions, to ensure the fluency and effectiveness of our target operating model.
- Capable of maintaining focus on outcomes and adapting strategies on the fly to meet evolving operational needs.
- Strong prioritization skills: Being able to prioritize and incorporate flexible problem solving skills in daily sensitive and time critical tasks.
- Showcasing strong abilities to multitask.
- Education in Business Administration, Business Executive or Project Management.
- Location in Switzerland, close to Zurich or Zug.
- Fluency in English and ideally fluency in German.

**How you will create impact in this role**:

- Develop a clear, structured approach to work for efficient task execution and project management.
- Cultivate strong interpersonal skills to earn trust and confidence from peers and stakeholders.
- Demonstrate clear and effective communication to facilitate collaboration and understanding.
- Achieve goals consistently through a result-driven approach for successful project outcomes.
- Establish a reputation for a proactive "go-to" attitude, driving initiatives forward to achieve desired outcomes.

**About us**:
Cardano Foundation has incredible employees from over 24 nationalities, across 3 continents which you will work collegiately to grow the Foundation.

Here at Cardano Foundation we are transparent, inclusive, passionate and innovative. As such our mission is to have a positive impact on global change and breed a harmonious working environment for our employees to flourish.

**Benefits**:

- Our employees have the flexibility and freedom to work from home with flexible working hours.
- All Cardano Foundation employees will have access to a personal annual learning budget dedicated to personal professional and personal development.
- A day a year is dedicated to a departmental team activity fun day out.
- Cardano Foundation gives the opportunity to its employees to dedicate a volunteering day to help the greater community or to be an expert in your field of work within the blockchain community.
- Employees are given additional day off for their birthday.
- Cardano Foundation also rewards days off as per established work anniversaries milestones.
- Cardano

  • Executive Assistant and Office Manager

    vor 3 Wochen

    Schweiz Cardano Foundation Vollzeit

    **Your opportunity**: **Executive Assistant tasks**: - Completing a broad variety of administrative tasks that facilitate the EC's ability to effectively lead their teams, including: hands-on approach in assisting with a variety of special projects. - Sophisticated calendar management for Executive Committee members. - Prioritize inquiries and requests,...

  • Concierge Executive Assistant

    vor 3 Wochen

    Schweiz Technology Management Group Vollzeit

    **Concierge Executive Assistant (m/w)** **Your role** This role is to assist and support our Managing Director, with all aspects of professional and personal assistant activities, including the day-to-day personal schedule and tasks. Your tasks will be to: - Assist in coordinating the agenda of the Executive professional and private meetings. - Schedule...

  • Executive Assistant

    vor 3 Wochen

    Schweiz Bain & Company Vollzeit

    Bain & Company is an international management consultancy that assists key decision-makers around the globe in shaping the future. We offer you ideal conditions for an exceptional career, such as challenging assignments, responsibility at an early stage, an international environment, and unique corporate culture. At Bain, you’ll enjoy excellent...

  • Assistant Relationship Manager

    vor 3 Wochen

    Schweiz Lexton Stanley Vollzeit

    We are seeking an Assistant Relationship Manager for the Scandinavian desk of a leading global private banking subsidiary of a financial group. In this role, you will provide crucial support to a senior Relationship Manager by managing client onboarding, handling investment and administrative tasks, backup with clients and ensuring smooth communication and...

  • Executive Assistant 100%

    vor 3 Wochen

    Schweiz Humanis Vollzeit

    Ihre Aufgaben - Erste Ansprechperson in einer dynamischen Drehscheibenfunktion für interne und externe Kontakte - Administrative und vielfältige organisatorische Unterstützung des Präsidenten - Agenda Management inklusive Vor-/Nachbereitung sowie Protokollführung in Deutsch/Englisch - Erstellung diverser Korrespondenz sowie Präsentationen in...

  • Management - Supporter:in (Executive Assistant)

    vor 3 Wochen

    Schweiz Wüest Partner Vollzeit

    Unternehmensbeschreibung** Wüest Partner** ist ein innovatives und unabhängiges Dienstleistungsunternehmen in der Immobilienwirtschaft. Seit 1985 schaffen wir fundierte Entscheidungsgrundlagen mittels Kombination von Expertise, Daten und digitalen Lösungen. Branchenführend mit umfassen-den Leistungen in den Bereichen Bewertung, Beratung, Daten &...

  • Executive Assistant

    vor 2 Wochen

    Schweiz On AG Vollzeit

    **In short**: On has become the fastest growing running brand in the world, and our team and business are rapidly expanding around the globe. As Navigator, you will support one Co-Founder in their day-to-day work. This dynamic and multifaceted position is for someone who is passionate about supporting a Co-Founder and thrives at being flexible in a very...

  • Executive Assistant to The CEO

    vor 3 Wochen

    Schweiz Barnickel & Fellows GmbH Vollzeit

    **Executive Assistant to the CEO (m|f|d)**: **CEO-Office Planning**: - Provide high-caliber administrative support to help the CEO execute company projects and goals. - Maintain the CEO’s complex calendar and schedule; arrange detailed travel plans, itineraries, documents, flights, accommodations, visas, etc. - Monitor and triage incoming communications;...

  • Executive Assistant*

    Vor 7 Tagen

    Liechtenstein und Schweiz (Baden) Harting International Innovation AG Vollzeit

    Ihre AufgabenFestlegung und Umsetzung von Standards für die internen Prozesse und Organisation inkl. AblageLiquiditätsmanagementFreigabe von 1st-Level-Deklarationen gegenüber BehördenErfassung und Freigabe von 1st-Level-ZahlungsläufenVorbereitung, Begleitung und Nachbearbeitung von SitzungenOrganisation von Reisen und Koordination der...

  • Assistant Store Manager

    vor 2 Wochen

    Schweiz Swarovski Vollzeit

    At Swarovski, where innovation meets inspiration, our Assistant Store Managers are our ultimate advocates, providing our customers with extraordinary service and an awe-inspiring brand experience. We are searching for a motivated Assistant Store Manager to place crystal into the hearts and hands of our customers, to lead and grow a team with passion and...

  • Compliance and Legal Assistant

    vor 2 Wochen

    Schweiz Lexton Stanley Vollzeit

    For our client, we're looking to onboard their new compliance and legal assistant in their compliance and internal audit department. **Mission**: ***The mission of the **Compliance & Internal Audit department **is to help our client achieve its strategic goals and run its business by providing objective and independent evaluations to reduce risk and improve...

  • Administrative Ad

    vor 3 Wochen

    Schweiz Jet Aviation AG Vollzeit

    Is multitasking your strength and you are ready to take on a new adventure in a multinational working environment? We were looking for you! - Description/Tasks: - Draft, review and send communication on behalf of company executives- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to...

  • Assistant Executive Management

    vor 3 Wochen

    Schweiz responsAbility Investments Vollzeit

    The position is made for a professional with sound judgement and a flair for organization and for operating in a diverse and future oriented environment. **Your Main Tasks** - Point of contact for all enquiries from internal and external stakeholders to the CEO - Prioritisation and organisation of mail - Travel, calendar and agenda management for the CEO -...

  • Junior Relationship Manager Executives

    vor 3 Wochen

    Schweiz Credit Suisse Vollzeit

    **Ihr Aufgabenbereich** Werden Sie Teil unseres E&E (Executive & Entrepreneurs) Private Banking Schweiz Team in der Stadt Zürich. Als Junior Relationship Manager stehen Sie im regelmässigen Kontakt mit unserer vermögenden Kundschaft und arbeiten in enger Zusammenarbeit mit den Relationship - und Assistant Relationship Managern. Zu Ihrem anspruchsvollen...

  • Group, Conference

    vor 3 Wochen

    Schweiz Hilton Vollzeit

    Group, Conference & Event Executive **Group, Conference & Event Executive** Hilton Geneva Hotel & Conference Centre **Close to Geneva Airport, we are 2 kms away from Geneva Lake and 30-min from the world's best ski slopes.** **We offer 496 rooms, 3 restaurants, a LivingWell Health Club with the largest indoor pool of Geneva and more than 5'500 m2 of...

  • Assistant Relationship Manager Intermediaries

    vor 3 Wochen

    Schweiz Julius Baer Vollzeit

    At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together. Responsible for the accurate and timely processing of client instructions, as well as the efficient handling of client...

  • Strategic Client Executive

    vor 3 Wochen

    Schweiz Fortinet Vollzeit

    **Strategic Accounts Executive - Switzerland** In this key role, you will manage and drive direct sales engagements into maximum 2 Very Large Enterprise Accounts. Your focus will be to create and implement strategic account plans focused on attaining enterprise-wide deployments of Fortinet products and services. Develop executive relationships with key...

  • Assistant Quality Manager

    vor 2 Wochen

    Schweiz MBP Group Vollzeit

    **Assistant Quality Manager**: - (Permanent & Full Time)_ We are looking for an Assistant Quality Manager to work closely with our Quality Manager and Group Quality and Sustainability Manager, in maintaining current certifications and work on improving and developing Quality management across the MBP Group. This is the perfect position for someone with...

  • Account Executive

    vor 3 Wochen

    Schweiz Microsoft Vollzeit

    The Client Executive at Microsoft leads our most valued customers into the digital age. Embracing a challenger mindset, the successful Client Executive manages, orchestrates and leads their virtual teams and closes opportunities with customers that produce transformative business outcomes. The Client Executive will be responsible for the...

  • Customer Success Executive Ic5

    vor 2 Wochen

    Schweiz (1) customer, (2) product, (3) partnersimplementors, and GTMsales. Vollzeit

    Customer Success Executive IC5 (m/w/*) -230002ZC **Applicants are required to read, write, and speak the following languages***: English **Preferred Qualifications** **Who We Are** At Oracle, we see ourselves as changing the World through our own commitment to customer success, as well as by enabling our customers achieve their vision. This can range...