Programme Management Assistant

vor 1 Woche

Geneve, Schweiz United Nations Vollzeit

This position is located in the Transboundary Cooperation Section of the Environment Division in the United Nations Economic Commission for Europe, based in Geneva, Switzerland. The incumbent will support the activities under the Convention on the Protection and Use of Transboundary Watercourses and International Lakes (Water Convention) and the Protocol on Water and Health.

The broad aim of UNECE's environment activities is to safeguard the environment and human health, and to promote sustainable development in line with the 2030 Agenda.

**Responsibilities**:
Under the general supervision of the P5, Chief, Transboundary Cooperation Section, Environment Division, and the direct supervision of the P4, Secretary to the Convention on the Protection and Use of Transboundary Watercourses and International Lakes (Water Convention) and co-Secretary of the Protocol on Water and Health, the incumbent will be responsible for the following duties:

- Provides secretarial, administrative and logistics support to intergovernmental meetings outside and inside Geneva, including via videoconferences.
- Undertakes necessary actions prior to the meetings, including submission of official documents, circulating meeting invitations, registration materials and accompanying documents.
- Supports participants eligible for financial assistance, including financial support requests in UMOJA (e.g. registration, DSA, travel, advances, attendance sheets) and maintains comprehensive records on use of funds.
- Communicates timely information to registered participants (e.g. financial authorization, visas, invitation and financial letters).
- Prepares lists of participants and provides necessary information to UNOG security services.
- Arranges audio and video conferences, as needed.
- Coordinates shipment arrangements, courier services, etc.
- Drafts correspondence; interacts with focal points, partners and stakeholders on organizational matters.
- Reviews correspondence, for accuracy.
- Drafts correspondence on budget-related issues and prepares and updates periodic reports, allotments, salary memos, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Prepares updates of webpages, including storing of information in electronic information repositories.
- Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records.
- Submits document forecasts, follows up on publications of the unit, etc.
- Coordinates with other sections (Conference services; IT helpdesk) for meeting room arrangements and equipment, prepares lists of participants.
- Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
- Compiles and ensures the completeness of documents for consultancies and institutional contracts, communicates with consultants on contractual matters.
- Performs other duties as assigned.

Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent is required.

Work Experience
At least five (5) years of experience in programme or project administration, general office support, technical cooperation or related area, of which at least two (2) years within the United Nations System or in a comparable international organization, is required.

Experience with Umoja, SAP, Oracle or other ERP system is desirable.

Experience with organization of intergovernmental meetings is desirable.

Experience with cost plans/budgets, financial reporting, travel requests and consultancy contracts is desirable.

Languages
English and French are the working languages of the United Nations Secretariat; and Russian is a working language of ECE. For the position advertised, fluency in English is required and knowledge of French or Russian is desirable.

Assessment

Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the

  • Programme Assistant, Women’s Peace and

    Vor 5 Tagen

    Geneve, Schweiz United Nations Development Programme (UNDP) Vollzeit

    **Programme Assistant, Women’s Peace and Humanitarian Fund (WPHF)**: **Advertised on behalf of**: **Location**: Geneva, SWITZERLAND **Application Deadline**: 11-Mar-22 **(Midnight New York, USA)** **Time left**: 20d 20h 53m **Type of Contract**: FTA Local **Post Level**: GS-5 **Languages Required**: English **Duration of Initial Contract**: 1...

  • Programme Management Assistant

    Vor 2 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located within the International, Impartial and Independent Mechanism to Assist in the Investigation and Prosecution of Persons Responsible for the Most Serious Crimes under International Law Committed in the Syrian Arab Republic since March 2011 (IIIM) in Geneva, Switzerland. The Programme Assistant will report to the Chief of the...

  • Programme Management Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located within the International, Impartial and Independent Mechanism to Assist in the Investigation and Prosecution of Persons Responsible for the Most Serious Crimes under International Law Committed in the Syrian Arab Republic since March 2011 (IIIM) in Geneva, Switzerland. The Programme Assistant will report to the Chief of the...

  • Programme Management Assistant

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This post is located in the Executive Office, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The incumbent reports to the Executive Officer. **Responsibilities**: Under the supervision of the Executive Officer, the Programme Management Assistant will be responsible for the following duties. - Provides...

  • Programme Management Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Chief, Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the Office of the High Commissioner for Human Rights in Geneva. The incumbent works under the overall supervision of the Chief of Branch and the functional supervision of the Programme...

  • Programme Management Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This post is located in...

  • Programme Management Assistant

    Vor 2 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the High Commissioner for Human Rights (OHCHR) in the Field Operations and Technical Cooperation Division (FOTCD), Emergency Response Section (ERS), Geneva. The incumbent will work under the overall guidance of the Chief of ERS and direct supervision of the Coordinator of the Programme Support Unit...

  • Programme Management Assistant

    Vor 3 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Sustainable Human Development Section (SHDS) in the Special Procedures Branch (SPB), Thematic Engagement, Special Procedures and Right to Development Division (TESPRDD) of the United Nations Office of the High Commissioner for Human Rights (OHCHR) in Geneva. The incumbent will work under the direct supervision of the Chief of...

  • Programme Management Assistant

    Vor 2 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The position is located within the Secretariat of the Independent International Commission of Inquiry on the Syrian Arab Republic in the Field Operations and Technical Cooperation Division (FOTCD) of the Office of the High Commissioner for Human Rights, in Geneva, under the overall supervision of the Coordinator of the Secretariat. **Responsibilities**: ...

  • Programme Management Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located...

  • Programme Management Assistant

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Forest, Land Management and Housing Division (FLHD) of the United Nations Economic Commission for Europe (ECE), based in Geneva, Switzerland. The incumbent reports directly to the P5, Chief of Section, ECE/FAO Forestry and Timber Section, and is under the overall supervision of the D1, Chief of Service. **Responsibilities**: ...

  • Programme Management Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Forest, Land Management and Housing Division (FLHD) of the United Nations Economic Commission for Europe (ECE), based in Geneva, Switzerland. The incumbent reports directly to the P5, Chief of Section, ECE/FAO Forestry and Timber Section, and is under the overall supervision of the D1, Chief of...

  • Programme Management Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Technical Cooperation Section (TCS) of the Programme Support and Management Service (PSMS) of the United Nations Conference on Trade and Development (UNCTAD). The incumbent reports to the the Chief, TCS. **Responsibilities**: Within limits of delegated authority, the Programme Management Assistant will be responsible for the...

  • Programme Management Assistant

    Vor 2 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Transboundary Cooperation Section of the Environment Division in the United Nations Economic Commission for Europe (UNECE), based in Geneva, Switzerland. The incumbent will support the projects in Eastern Europe, the Caucasus and Central Asia under the Convention on the Protection and Use of Transboundary Watercourses and...

  • Programme Management Assistant

    Vor 5 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the Asia-Pacific, Middle East and North Africa (APMENA) Branch, Field Operations and Technical Cooperation Division (FOTCD) of the Office of the High Commissioner for Human Rights (OHCHR) in Geneva, Switzerland. The incumbent reports to the Chief of the Asia-Pacific Section. **Responsibilities**: Within limits of delegated...

  • Programme Management Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in Europe and Central Asia Section, Americas, Europe and Central Asia Branch (AECAB), Field Operations and Technical Cooperation Division (FOTCD) of the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent reports to the Chief of Europe and Central Asia Section. **Responsibilities**: Within delegated...

  • Programme Management Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Executive Office of the High Commissioner for Human Rights, Executive Direction and Management, Geneva. The incumbent reports to the Chief of Staff and to the Senior Legal Policy Advisor. **Responsibilities**: Within limits of delegated authority and depending on location, the Programme Assistant may be responsible for the...

  • Programme Management Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The post is located in the United Nations Road Safety Fund (UNRSF) secretariat, United Nations Economic Commission for Europe (UNECE) in Geneva. The UNRSF helps to strengthen road safety management capacity at the national and local levels, and unlock sustainable sources of domestic road safety financing in low and middle-income countries by mobilizing...

  • Programme Management Assistant

    Vor 2 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Director of the Human Rights Council and Treaty Mechanisms Division (CTMD) of the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent reports to the Human Rights Officer. **Responsibilities**: Within limits of delegated authority, the Programme Management Assistant will be...

  • Programme Management Assistant 50%

    Vor 4 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the Environment for Europe and Sustainable Development Section of the Environment Division, United Nations Economic Commission for Europe, Geneva. UNECE Environment Division contributes to the overall objectives and mandate of UNECE as a multilateral platform facilitating greater economic integration and cooperation among its...