Medical Affairs Operations Coordinator

vor 2 Wochen

Zug, Schweiz Blueprint Medicines Vollzeit

**Medical Affairs Operations Coordinator - Contract**

Location(s): Zug, Switzerland

Position type: office-based, in alignment with BlueFlex model*

Reporting Line: The position reports to the Associate Director, International Medical Affairs

**How will your role help us transform hope into reality?**

This position reports into the Associate Director International Medical Affairs Operations and will provide support to a broad range of activities essential for the seamless execution of the International Medical Affairs strategic plan. The International Medical Affairs Operations Coordinator has responsibilities covering procurement, events coordination, budget tracking, materials approval workflows, vendor management, and onboarding. When required, the position will also provide support to the Medical Affairs departments of several European countries.

The successful applicant will be highly organized with good project management skills, strong attention to detail and will possess a solid understanding medical affairs and field medical operations, event planning, finance operations and budget tracking for successful operational support of international medical teams. This is a contract role with the possibility for internalization after one year in the role.

**What will you do?**

Responsibilities of this position involve the day-to-day support of International Medical Affairs activities in collaboration with a dynamic cross-functional team across multiple countries.
- In collaboration with business owners, coordinate the raising and tracking of purchase orders and associated engagement agreements
- Working closely with Accounts Payable to manage invoicing receipt and reconciliation
- Generate financial reports to assist with the tracking of spend vs plan
- Single point of contact for the coordination of the uploading and review of marketing and medical materials according to system workflows
- With input from relevant internal stakeholders, project manage internal (e.g. department offsite) and external (e.g. advisory board) meetings
- Creation of reports and dashboards from CRM interaction and insights data for internal communication
- Working closely with onboarding manager, develop and track onboarding plans for new employees, as well as assist with required system access and training
- Maintain information in line with compliance retention and reporting requirements including; fair market value, transparency, anti-bribery etc.
- Working with the preferred vendor, manage ordering, inventory, distribution, and retrieval of Regional and Local Medical field materials
- Provide administrative support to the VP International Medical Affairs, as required

**What minimum qualifications do we require?**
- Bachelor’s degree or Diploma in business and/or science with 3-5 years of related experience within the pharmaceutical industry.
- Experience in vendor engagement and oversight
- Experience in field medical operations, event planning, finance operations and budget tracking
- High level of proficiency with Microsoft Word, Excel, Outlook, Teams
- Familiarity with the role of country affiliates.
- Strong interpersonal, presentation and communication skills and demonstrated ability to work collaboratively in a dynamic, team-oriented environment
- Creative problem-solving skills
- Positive, solutions-oriented mindset
- Demonstrated self-starter and team player with strong interpersonal skills
- Adept, nimble, energetic and comfortable in a fast-paced, dynamic and collaborative environment
- Capable of taking a hands-on approach and willing to “roll up one’s sleeves.”
- Motivated self-starter who will thrive in a fast-paced company environment.
- Creative problem solver with excellent communication.
- Strong interpersonal and organizational skills are needed, with a high degree of attention to detail. Ability to interact well with individuals at all team levels.
- Knowledge of country regulations and knowledge of relevant global regulatory requirements, a plus.
- Commitment to our Core Values: Patients First, Thoughtfulness, Urgency, Trust, Optimism

**Why Blueprint?**

At Blueprint Medicines, we achieve **impactful results **because of our global crew of compassionate innovators - the Blue Crew. Through **authentic relationships **and our collective **entrepreneurial spirit and action **, we are each empowered to take **ownership and execute **with **strategic prioritization. **We put trust in our people to break through norms and conventions using their individual strengths and insights, which drives our success.

This is the place where the extraordinary becomes reality, and you could be part of it. Patients are waiting. Are you ready to make the leap?

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