Office Manager and Executive Assistant

vor 1 Tag

Geneve, Schweiz Interiman Vollzeit

**INTRODUCTION**:
Pour l'un de nos clients, une organisation multi-affiliée basée à Genève, nous sommes à la recherche d'un(e):
**Office Manager and Executive Assistant H/F**

Disponible de suite pour un poste temporaire

**DESCRIPTION DE LA MISSION**:
**En tant qu'Executive Assistant**:
? Gérer l'agenda de la MD au quotidien,

? Organiser et planifier les réunions,

? Réceptionner et filtrer les appels,

? Gérer le flux d'information de manière opportune et précise,

? Organiser les déplacements professionnels ; réserver les billets d'avion ou de train ainsi que les hôtels & préparer l'itinéraire de voyage,

? Réserver les restaurants pour les déjeuners d'affaires,

? Traiter et enregistrer les notes de frais dans le système Concur,

? Agir en tant que point de contact entre la MD et les autres employés,

? Réceptionner et traiter le courrier de manière confidentielle,

? Assister sur diverses tâches administratives.

**En tant qu'Office Manager**:
? Être la personne de contact pour l'entretien, le courrier, les fournitures, les factures et les courses diverses,

? Accueillir et rediriger les visiteurs en physique ou par téléphone (clients, fournisseurs, invités),

? Réserver les transports et / ou l'hébergement pour l'équipe et les invités,

? Organiser les évènements internes et externes selon les standards de l'entreprise si nécessaire en faisant la liaison avec le département « Events & Marketing »,

? Coordonner les évènements sur place & s'assurer du bon déroulement de ceux-ci,

? Négocier et gérer les contrats fournisseurs & prestataires de services,

? Gérer les commandes de papeterie, mobilier et autres fournitures & gérer les stocks,

? Réceptionner, traiter et veiller au paiement des factures fournisseurs en collaboration avec la Fiduciaire,

? Participer à la gestion et au contrôle du budget dépenses,

? Rédiger et diffuser les courriers, attestations, rapports et mémos internes,

? Coordonner, mettre en liaison et maintenir les procédures du groupe au sein de l'entreprise (IT, HR, Health & Security and Compliance),

? Assister dans le processus d'intégration des nouveaux collaborateurs,

? Orienter le nouveau personnel,

? Préparer et maintenir le calendrier des vacances,

? Traiter la correspondance, les plaintes et les questions,

**PROFIL ATTENDU**:
? Diplôme d'Assistante de Direction ou formation équivalente,

? Expérience de minimum 4 ans dans un rôle similaire,

? Parfaite maîtrise du français avec une très bonne capacité rédactionnelle et un excellent niveau d'orthographe,

? Niveau d'anglais minimum C1,

? Polyvalent(e), proactif(ve) et autonome,

? Sens de l'organisation prononcé,

? Goût du détail et des tâches administratives,

? Soucieux(se) du respect des délais,

? Personnalité mature et affirmée tout en sachant être diplomate,

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