Executive Assistant

vor 17 Stunden


Zug, Schweiz Kenvue Vollzeit

**Executive Assistant**-2307009428W

Description

We are looking for an **Executive Assistant**, reporting to the Vice President Procurement, External Networks.

**Main Responsibilities**:

- Supporting Vice Presidents & Senior Directors in a gatekeeper role
- General administration tasks
- Travel organization for the Vice Presidents and other key team members, including guest arrangements
- Expense reports for the Vice Presidents and key team members
- Organize regional and global team meetings, conferences
- Organize Town Halls and Webinars
- Maintain accurate distribution lists
- Support in the setup of communication material (meeting minutes, business presentations, newsletters, announcements)
- Support Sharepoint, MS Teams, Touchpoint
- Screening telephone calls
- Purchase Order preparation and follow-up
- Budget reviews
- Conducting data research as required
- Diary management for the Vice President: prioritize and manage a complex schedule of commitments while ensuring the calendar is fully maintained and accurate. Proactive notifications of schedule changes
- General support and back-up
- Perform other related duties as required.

Qualifications

**Who we are looking for**:

- Commercial Apprentice Certificate, General Commercial Degree or equivalent
- At least 7 years of experience as an Executive Assistant or similar roles
- Experience working a multinational and multicultural company and office environment
- Knowledge of the FMCG sector is a plus
- Knowledge of Supply Chain or Procurement functions would be a real asset
- High computer literacy (MS-Office pack)
- Very reliable with a strong sense of completing tasks to the agreed quality and time
- Ensures professional interaction with diverse stakeholders outside the department
- Dynamic and great team player willing to give the extra effort for the team
- Very flexible, stress resistant and capable to deal with ambiguity
- A self-starter who will take initiative to improve things when applicable
- Able to manage priorities, to anticipate and be reactive when needed
- Proficient level in English (both written and spoken)
- Second languages would be an asset

Primary Location Europe/Middle East/Africa-Switzerland-Zug-Zug

Job Function Administration



  • Zug, Schweiz Kenvue Vollzeit

    **Executive Administrative Assistant**-2307002029W **Description** At Kenvue, part of the Johnson & Johnson Family of Companies, we are currently looking for an **Executive Administrative Assistant** We are offering you a multifaceted challenge in a dynamic, international environment with attractive terms and an excellent...

  • Executive Assistant

    vor 1 Woche


    Zug, Schweiz Hologic Vollzeit

    **Executive Assistant** **Zug, Switzerland (Hybrid)** **Job Summary** We have an exciting opportunity to join our innovative & entrepreneurial business providing executive administration support to the international executive leadership team to provide support, assistance, and coordination where appropriate. **Essential Duties and Responsibilities** -...

  • Executive Assistant

    vor 1 Monat


    Zug, Schweiz Job Impuls AG Vollzeit

    Für unseren treuen Kunden im Gesundheitsbereich, suchen wir eine*n Executive Assistant.AufgabenSie unterstützen eine GL Person proaktivTermin- und Kalenderverwaltung, Organisation von MeetingsErarbeiten und vorbereiten der Präsentationen für interne und externe VeranstaltungenKorrespondenz, Protokollführung und Reports gehören zum täglichen...

  • Executive Assistant

    vor 1 Monat


    Zug, Schweiz Johnson & Johnson Vollzeit

    Johnson & Johnson is currently seeking a Executive assistant to join our manufacturing team located in Zug, Switzerland. Ready to lead and support a cutting-edge manufacturing team? Are you passionate about driving efficiency and innovation on the production floor? What you will be doing: We are looking for a motivated individual to join our Value Chain...

  • Executive Assistant

    vor 1 Monat


    Zug, Schweiz job impuls ag Zürich Vollzeit

    Für unseren treuen Kunden im Gesundheitsbereich, suchen wir eine*n Executive Assistant.AufgabenSie unterstützen eine GL Person proaktivTermin- und Kalenderverwaltung, Organisation von MeetingsErarbeiten und vorbereiten der Präsentationen für interne und externe VeranstaltungenKorrespondenz, Protokollführung und Reports gehören zum täglichen...

  • Executive Assistant

    vor 2 Monaten


    Zug, Schweiz Thomson Reuters Vollzeit

    **About the Role** Calendar and Travel Management - Proactively manage, maintain, and organize complex executive calendars, efficiently prioritizing action items to help leaders keep organized and informed of meetings and events. - Oversee all aspects of complex travel arrangements incl. visas and fast entry programs, while ensuring compliance with travel...

  • Executive Assistant

    vor 7 Monaten


    Zug, Schweiz Barnickel & Fellows GmbH Vollzeit

    **On behalf of our client, an award-winning leading private equity company and investor based in the Canton of Zug, we are seeking an ambitious executive assistant—an exciting opportunity for a motivated, enthusiastic individual to work closely with the Managing Partner, playing a crucial role in a positive work culture focused on excellence alongside...

  • Executive Assistant

    Vor 6 Tagen


    Zug, Schweiz Utopia Music Vollzeit

    **WELCOME TO UTOPIA** Music is incredible. It can excite hundreds, and unite thousands. But as an industry, it has been slow, complicated, and disparate. While the tech world has moved into the future, the music industry continues to be shaped by inefficient systems of the past. At Utopia we believe there is a better way. Which is why today we are setting...

  • Executive Assistant

    Vor 3 Tagen


    Zug, Schweiz United Waters International Vollzeit

    **Executive Assistant and Office Manager** We look for a motivated, driven, solutions-oriented and high performing person. Previous experience in dealing and interacting with senior management, business development and working in an international environment are a prerequisite. Location will be Zug, Switzerland. **Responsibilities -** Be the right hand...

  • Executive Assistant

    vor 7 Monaten


    Zug, Schweiz Multitude Vollzeit

    Multitude is an international provider of digital financial services, building a financial ecosystem that transcends the hassle of physical banking and complicated financial transactions into a paperless, borderless, and real-time experience for our customers. The foundation of our ecosystem has been laid through profound experience since 2005 in providing...

  • Executive Assistant

    Vor 5 Tagen


    Zug, Schweiz Proclinical Vollzeit

    Proclinical are recruiting an Executive Assistant for a medical technology and device organisation. This role is on a permanent basis and is located in Zug with hybrid working available. The client is focused on inspiring people to live healthier lives. **Responsibilities**: - Assist the leadership team members with varied tasks, which involves group...


  • Zug, Schweiz Scenic Group Vollzeit

    Scenic Luxury Cruises & Tours’ is a leading luxury global travel company with offices around the world and has grown over its 37-year history to include award-winning, all-inclusive escorted tours; two award-winning river cruise lines - Scenic and Emerald Waterways; and, in 2019, the World’s First Discovery Yacht - Scenic Eclipse. We are currently...

  • Executive Assistant

    Vor 4 Tagen


    Zug, Schweiz Partners Group Vollzeit

    **What it's about** We are looking for an Executive Assistant to support our Portfolio Governance team in Zug. In this role, you will have exposure to the most senior stakeholders of Partners Group, both internal and external. You will be an integral part of a small, international team that is responsible for the implementation of Partners Group's...

  • Executive Assistant

    vor 7 Monaten


    Zug, Schweiz Siemens Vollzeit

    **We transform the everyday** Siemens Smart Infrastructure intelligently connects energy systems, buildings, and industries. We help our customers to thrive, communities to progress and support sustainable development to protect our planet for the next generation In our **SI Building Products-Digital Budlings organization ( SI BP DB),** we have the answer...


  • Zug, Schweiz Barnickel & Fellows GmbH Vollzeit

    **Bei unserem Auftraggeber handelt es sich um einen sehr erfolgreichen Unternehmer, Investor, Aktionär und Principal eines Single-Family-Office im Kanton Zug. In diesem sind alle Investments und Beteiligungen gebündelt, ebenso wie die Vermögensverwaltung. In seinem Auftrag suchen wir eine Persönlichkeit, die sowohl Integrität als auch Professionalität...

  • Executive Assistant

    vor 17 Stunden


    Zug, Schweiz Glencore Vollzeit

    Glencore Headquarters - Baar, Zug, Switzerland - Ferroalloys / Nickel Department We are looking for an experienced executive assistant to support one of our Senior Executive and Traders based at our headquarters in Baar. If you have a passion for well-structured work in a dynamic and fast past environment, this is the ideal role for you. This position...


  • Zug, Schweiz Hamilton Lane Vollzeit

    Hamilton Lane is looking to expand their team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain...


  • Zug, Schweiz Johnson & Johnson Vollzeit

    "Caring for the worldone person at a time”inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people...

  • Executive Assistant

    vor 1 Stunde


    Zug, Schweiz LHH Vollzeit

    Für unseren Grosskunden ein international tätiges Unternehmen suchen wir per sofort oder nach Vereinbarung einen **Executive Assistant 80-100% (m/w/d)**. In dieser Funktion erwartet Sie ein vielseitiges Aufgabengebiet. **Ihre Verantwortung**: - Sie unterstützen die Geschäftsleitung in allen administrativen und organisatorischen Tätigkeiten - Sie...

  • Executive Team Assistant

    vor 7 Monaten


    Zug, Schweiz SHL Medical AG Vollzeit

    Location: Zug, Switzerland SHL Medical is the world-leading solution provider in the design, development, and manufacturing of advanced drug delivery systems with more than 5000 employees worldwide. Our customers include top pharmaceutical and biotech companies from around the globe that require innovative devices such as auto-injectors or pen injectors to...