Editorial and Desktop Publishing Assistant, French

Vor 3 Tagen

Schweiz United Nations Vollzeit

These positions are located in the French Desktop Publishing Unit, Multilingual Technology Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The incumbent reports to the head of unit.

**Responsibilities**:
Within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:

- Produces camera-ready documents for reproduction by formatting complex documents in desktop publishing layout; this includes data input from audio or live dictation. Incorporates changes as marked by editors, translators and revisers, ensuring that the final version of the document conforms to, as the case may be (a) the draft translation as to contents, and/or (b) the original language manuscript as to format and typography, in accordance with existing editorial guidelines.
- Performs proof-reading functions ensuring that changes have been incorporated as marked in the draft copy and alerting the responsible authority if obvious errors or discrepancies are found in the translated text.
- Participates, as member of a team, in the production of parliamentary and miscellaneous documentation, supplements and publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.
- Under the guidance of the Supervisor and Assistant Supervisor, updates and maintains macros, creates templates and models as needed.
- Prepares and aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
- Assists and replaces the Assistant Supervisor, as needed.
- Trains and guides temporary and junior staff in the processing of basic and more complex documents.
- Compiles submitted corrections and edits documents in relevant language, according to required format.
- Participates, as focal point, in working groups related to any project of the Section and reports to Supervisor, as needed.
- Rotates in day and night shifts, as well as weekend on-call duties, as needed.
- Depending on the needs of the service, flexibility in working hours and availability for overtime are expected.
- Performs other related work as required.

Competencies

PROFESSIONALISM:
COMMUNICATION:

- Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

TEAMWORK:

- Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

TECHNOLOGICAL AWARENESS:
Education
High school diploma or equivalent.

Work Experience
At least five (5) years of experience in desktop publishing, including draft typing, copy editing, proof-reading and typographical layout or related area is required.

Out of these five years, two (2) years' experience within the United Nations Common System is desirable.

Languages

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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