Staff Welfare Assistant

vor 1 Woche

Geneve, Schweiz United Nations Vollzeit

This position is located in the Staff Counsellor's Office, Human Resources Management Service, Division of Administration, United Nations Office at Geneva. The incumbent reports to the Staff Counsellor.

**Responsibilities**:
Under the supervision of the Staff Counsellor, the incumbent:

- Provides logístical support to the Staff Counsellor’s Office and attends meetings, convenes minutes, monitors follow-up on agreed actions. Researches information on psychosocial topics on different resources to keep abreast of the latest developments on staff well-being and mental health. Sets up and maintains files of rules, regulations, administrative instructions, and other related documentation relevant to the Staff Counsellor’s Office and related to staff well-being and mental health. Creates and updates Standard Operating Procedures for the Office. Keeps the documentation of psychosocial networks and resources up to date. Keeps track of and provides statistics for different purposes (i.e. yearly reports, audits of the service, reporting to clients, etc.).
- Acts as the point of contact for incoming requests from staff members, retirees or family members and provides relevant information and/or guides them to appropriate resources. Responds to general inquiries from staff members.
- Provides administrative support and follow-up in challenging situations (illness, death and for exceptional circumstances). Prepares internal death notices, sends condolence letter to families. Under the guidance of the Staff Counsellor and in collaboration with HR partners, liaises with families of staff, social services, hospitals, funeral homes, Embassies and Consulates. Coordinates the administrative and HR support for death while in service. Accompanies, when requested, the Staff Counsellor in visits to hospitals, ceremonies, and home visits. Supports HR partners in processing cases of disability, death-in-service entitlements, and paperwork.
- Supports the Staff Counsellor in identifying and assessing training needs on a variety of topics related to stress management and resilience building. Provides supports in organizing and developing programs in collaboration with the Staff Counsellor in different social and psychological areas (resilience, mindfulness, stress, mental health), including proposals with cost estimate for such programs. Facilitates the onboarding of external service providers/trainers.
- Occasionally will be required to participate in delivering virtual, hybrid or in-person webinars and workshops in French and in English under the guidance of the Staff Counsellor.
- When required by the Staff Counsellor, prepares and/or uploads materials on social media for dissemination.

Contributes to the UN working environment by promoting the well-being of all staff members through internal communication, campaigns, events, and workshops offered by the Staff Counsellor’s team. Liaises with various Services within and outside the duty station as necessary.
- Develops and maintains a supportive relationship with the Family Focal Point (FFP) group. Keeps contact details up to date, arranges meetings, sends research and training materials for FFPs to read and discuss during meetings and specialized training sessions.
- Is responsible for the administrative management of files related to the Staff Benevolent Fund (opening of files, transmission of requests, preparation of bank transfer orders, collection of signatures of members).
- May provide guidance/training to less experienced staff.
- Performs other duties as required.

Competencies
PROFESSIONALISM:
COMMUNICATION:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

CLIENT ORIENTATION:
Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
Completion of secondary school or its equivalent commercial school is required.

Work Experience
A minimum of seven (7) years’ experience, in a client-oriented field, in administration, human resources, staff support, psychology, social services or a related field is required.

Experience in developing and delivering training (including online) is desirable.

Relevant experience gained in an international organization is desirable.

Languages
English and French are th

  • Staff Welfare Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 221760 **Job Network** : Gestion et administration **Job Family** : Human Resources **Category and Level** : Catégorie des services généraux et catégories apparentées, G-6 **Duty Station** : GENEVA **Department/Office** : United Nations Office at Geneva **Date Posted** : Nov 12, 2023 **Deadline** : Dec 15,...

  • Director, Staff Health and Welfare Division

    vor 1 Woche

    Geneve, Schweiz International Organization for Migration Vollzeit

    Position Title**: Director, Staff Health and Welfare Division** Duty Station**: Geneva, Switzerland** Classification**: Professional Staff, Grade D1** Type of Appointment**: Fixed term, one year with possibility of extension** Estimated Start Date**: As soon as possible** Closing Date**: 09 April 2024** - Established in 1951, IOM is a Related Organization...

  • Staff Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 231005 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : Office for the Coordination of Humanitarian Affairs **Date Posted** : Mar 24, 2024 **Deadline** : Mar 31,...

  • Administrative Assistant

    vor 3 Wochen

    Geneve, Schweiz International Organization for Migration Vollzeit

    Position Title**: Administrative Assistant (Staff Protocol)** Duty Station **:Geneva, Switzerland** Classification**: General Service Staff, Grade G5** Type of Appointment**: Fixed term, one year with possibility of extension** Estimated Start Date**: As soon as possible** Closing Date**: 20 June 2024** Established in 1951, IOM is the leading...

  • Staff Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the Trade, Poverty and Inequalities Branch of the Division for Africa, Least Developed Countries and Special Programmes in the United Nations Conference on Trade and Development. The incumbent reports to the Head of the Branch. **Responsibilities**: Within limits of delegated authority, the Staff Assistant is responsible for the...

  • Roster - Human Resources Assistant (Staff

    Vor 7 Tagen

    Geneve, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...

  • Clinical Supervisor

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 229460 **Job Network** : Management and Administration **Job Family** : Human Resources **Category and Level** : Consultants, CON **Duty Station** : GENEVA **Department/Office** : United Nations Office at Geneva **Date Posted** : Feb 27, 2024 **Deadline** : Mar 7, 2024 **Result of Service** - 50 minutes session,...

  • Staff Development Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Human Resources Management Section of the Programme Support Management Service in the United Nations Conference on Trade and Development (UNCTAD). The Staff Development Assistant works in coordination with a Human Resources Officer and receives the overall guidance of the Chief of Section. **Responsibilities**: Within...

  • Staff Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in Medical Service, Human Resources Management Service (HRMS), Division of Administration, United Nations Office at Geneva (UNOG). The incumbent reports to the Chief Medical Officer and Medical Officers. **Responsibilities**: Under the direct supervision of the Medical Officer and the Chief Medical Officer, the incumbent will be...

  • Staff Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Front Office of the Human Resources Management Service (HRMS), Division of Administration, United Nations Office at Geneva. The incumbent will report to the Chief of HRMS. **Responsibilities**: Within limits of delegated authority and under the supervision of the Chief of HRMS, the Staff Assistant will be responsible for the...

  • Staff Development and Learning

    vor 1 Tag

    Geneve, Schweiz International Organization for Migration Vollzeit

    **Call for Applications** Position Title**: Staff Development and Learning (SDL) Assistant** Duty Station **:Geneva, Switzerland** Classification**: General Service Staff, Grade UG** Type of Appointment**: Special short-term ungraded, four months with possibility of** **extension** Estimated Start Date**: As soon as possible** Closing Date**: 09 July...

  • Staff Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is in the Executive...

  • Staff Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Director of the Thematic Engagement, Special Procedures and Right to Development Unit in the Office of the High Commissioner for Human Rights, Geneva. Under mínimal supervision, the incumbent reports to the Director of the Division. **Responsibilities**: Within limits of delegated authority and depending on...

  • Staff Assistant

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Division on International Trade and Commodities (DITC) of the United Nations Conference on Trade and Development (UNCTAD). The incumbent reports to the Director of the Division and provides him/her with planning and administrative support. The incumbent may also provide general office and administrative support to other senior...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the the E-Commerce and Digital Economy Branch of the Division on Technology and Logistics in UNCTAD. The incumbent reports to the Chief of the eTrade Initiatives Section. **Responsibilities**: Within limits of delegated authority and depending on location, the Staff Assistant will be responsible for the following duties: -...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 228734 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : United Nations Office for Disaster Risk Reduction **Date Posted** : Feb 18, 2024 **Deadline** : Feb 25,...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Front Office, Division of Administration, United Nations Office at Geneva. The incumbent reports to the Director of Administration and the Special Assistant to the Director. **Responsibilities**: Under the supervision of the Special Assistant to the Director, the Staff Assistant will be responsible for the following...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the Trade, Poverty and Inequalities Branch of the Division for Africa, Least Developed Countries and Special Programmes in the United Nations Conference on Trade and Development. The incumbent reports to the Head of the Branch. **Responsibilities**: Within limits of delegated authority and depending on location, the Staff...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the United Nations Conference on Trade and Development (UNCTAD), Division for Africa, Least Developed Countries and Special Programmes (ALDC), Productive Capacities and Sustainable Development Branch. The incumbent will assist both the Productive Capacities and Sustainable Development Branch (PCSD) and the Regional Advisory...

  • Staff Assistant

    vor 3 Wochen

    Geneve, Schweiz International Trade Centre (ITC) Vollzeit

    **Department/Office**: - International Trade Centre **Duty Station**: - GENEVA **Posting Period**: - 10 March 2023 - 19 March 2023 **Job Opening Number**: - 23-Administration-ITC-204198-J-Geneva (X) **Staffing Exercise** - N/A Org. Setting and Reporting This post is located in the Division of Country Programmes (DCP) which is is responsible for...