Staff Assistant

vor 1 Woche

Geneve, Schweiz United Nations Vollzeit

The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

This position is in the Executive Office of the Secretariat of the Basel, Rotterdam and Stockholm Convention (BRS), at Geneva duty station. Under the direct supervision of the Executive Secretary, the incumbent will be responsible for the following duties:
**Responsibilities**:
- Assists in the overall administration of the Executive Office i.e. provides substantive and administrative support in managing priorities and work flow of the Executive Secretary and of the work unit, coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
- Compiles and analyzes basic data from a variety of sources (including Umoja), summarizing and presenting conclusions for review by the Executive Secretary.
- Serves as a communications link between supervisor and senior staff, on behalf of supervisor, keeps others informed by conveying directives, reports, status updates and other relevant information, brings sensitive and urgent matters to the attention of the Executive Secretary.
- Takes full responsibility for time management and scheduling on behalf of the Executive Secretary with appropriate consultation as required, effectively prioritizes and resolves related conflicts and competing demands.
- Undertakes representational duties on behalf of the Executive Secretary, to include serving as first point of contact and liaison with senior officials internally and externally.
- Screens and prioritizes all incoming correspondence, compiles relevant background documents and references, identifies issues requiring the Executive Secretary’s attention and refers others to relevant officer for appropriate disposition, monitors and follows-up on actions to be taken.
- Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, scan reports from specialized agencies, as well as newspapers, magazine, periodicals and other information sources to identify articles of interest to the Executive Secretary.
- Independently handles a wide range of complex information requests and inquiries (e.g. answer requests requiring file or other research), responds, or drafts responses, to a diverse range of correspondence and other communications.
- Assists in servicing of the meetings of the Conference of the Parties to the BRS Conventions and provides assistance to individual Bureau members.
- Establishes/improves administrative procedures and systems to ensure smooth functioning of the department, including filing (paper and electronic) systems.
- Oversees work of office support staff, establishes priorities and deadlines, assigns work and reviews outputs upon completion, trains office support staff in administrative, protocol and other relevant procedures
- Organizes official receptions, meetings, handling all necessary arrangements (e.g. room reservations, guest/participant lists, invitations, catering, seating arrangements, background documentation, special equipment).
- Prepares, processes and classifies confidential information.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Exercises quality control function for all outgoing documents, proofreads and edits texts for adherence for format, grammar, punctuation and style.
- Uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Manages, updates and further develops internal databases, updates website, generates a variety of standard and non-standard statistical and other reports from various databases.
- Performs other duties as assigned.

Competencies

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately, asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments, adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Educat

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 231005 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : Office for the Coordination of Humanitarian Affairs **Date Posted** : Mar 24, 2024 **Deadline** : Mar 31,...

  • Administrative Assistant

    vor 3 Wochen

    Geneve, Schweiz International Organization for Migration Vollzeit

    Position Title**: Administrative Assistant (Staff Protocol)** Duty Station **:Geneva, Switzerland** Classification**: General Service Staff, Grade G5** Type of Appointment**: Fixed term, one year with possibility of extension** Estimated Start Date**: As soon as possible** Closing Date**: 20 June 2024** Established in 1951, IOM is the leading...

  • Staff Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the Trade, Poverty and Inequalities Branch of the Division for Africa, Least Developed Countries and Special Programmes in the United Nations Conference on Trade and Development. The incumbent reports to the Head of the Branch. **Responsibilities**: Within limits of delegated authority, the Staff Assistant is responsible for the...

  • Roster - Human Resources Assistant (Staff

    vor 1 Woche

    Geneve, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...

  • Staff Development Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Human Resources Management Section of the Programme Support Management Service in the United Nations Conference on Trade and Development (UNCTAD). The Staff Development Assistant works in coordination with a Human Resources Officer and receives the overall guidance of the Chief of Section. **Responsibilities**: Within...

  • Staff Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in Medical Service, Human Resources Management Service (HRMS), Division of Administration, United Nations Office at Geneva (UNOG). The incumbent reports to the Chief Medical Officer and Medical Officers. **Responsibilities**: Under the direct supervision of the Medical Officer and the Chief Medical Officer, the incumbent will be...

  • Staff Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Front Office of the Human Resources Management Service (HRMS), Division of Administration, United Nations Office at Geneva. The incumbent will report to the Chief of HRMS. **Responsibilities**: Within limits of delegated authority and under the supervision of the Chief of HRMS, the Staff Assistant will be responsible for the...

  • Staff Development and Learning

    Vor 2 Tagen

    Geneve, Schweiz International Organization for Migration Vollzeit

    **Call for Applications** Position Title**: Staff Development and Learning (SDL) Assistant** Duty Station **:Geneva, Switzerland** Classification**: General Service Staff, Grade UG** Type of Appointment**: Special short-term ungraded, four months with possibility of** **extension** Estimated Start Date**: As soon as possible** Closing Date**: 09 July...

  • Staff Welfare Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 221760 **Job Network** : Gestion et administration **Job Family** : Human Resources **Category and Level** : Catégorie des services généraux et catégories apparentées, G-6 **Duty Station** : GENEVA **Department/Office** : United Nations Office at Geneva **Date Posted** : Nov 12, 2023 **Deadline** : Dec 15,...

  • Staff Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Director of the Thematic Engagement, Special Procedures and Right to Development Unit in the Office of the High Commissioner for Human Rights, Geneva. Under mínimal supervision, the incumbent reports to the Director of the Division. **Responsibilities**: Within limits of delegated authority and depending on...

  • Staff Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Division on International Trade and Commodities (DITC) of the United Nations Conference on Trade and Development (UNCTAD). The incumbent reports to the Director of the Division and provides him/her with planning and administrative support. The incumbent may also provide general office and administrative support to other senior...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the the E-Commerce and Digital Economy Branch of the Division on Technology and Logistics in UNCTAD. The incumbent reports to the Chief of the eTrade Initiatives Section. **Responsibilities**: Within limits of delegated authority and depending on location, the Staff Assistant will be responsible for the following duties: -...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 228734 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : United Nations Office for Disaster Risk Reduction **Date Posted** : Feb 18, 2024 **Deadline** : Feb 25,...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Front Office, Division of Administration, United Nations Office at Geneva. The incumbent reports to the Director of Administration and the Special Assistant to the Director. **Responsibilities**: Under the supervision of the Special Assistant to the Director, the Staff Assistant will be responsible for the following...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the Trade, Poverty and Inequalities Branch of the Division for Africa, Least Developed Countries and Special Programmes in the United Nations Conference on Trade and Development. The incumbent reports to the Head of the Branch. **Responsibilities**: Within limits of delegated authority and depending on location, the Staff...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the United Nations Conference on Trade and Development (UNCTAD), Division for Africa, Least Developed Countries and Special Programmes (ALDC), Productive Capacities and Sustainable Development Branch. The incumbent will assist both the Productive Capacities and Sustainable Development Branch (PCSD) and the Regional Advisory...

  • Staff Welfare Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Staff Counsellor's Office, Human Resources Management Service, Division of Administration, United Nations Office at Geneva. The incumbent reports to the Staff Counsellor. **Responsibilities**: Under the supervision of the Staff Counsellor, the incumbent: - Provides logístical support to the Staff Counsellor’s Office and...

  • Staff Assistant

    vor 3 Wochen

    Geneve, Schweiz International Trade Centre (ITC) Vollzeit

    **Department/Office**: - International Trade Centre **Duty Station**: - GENEVA **Posting Period**: - 10 March 2023 - 19 March 2023 **Job Opening Number**: - 23-Administration-ITC-204198-J-Geneva (X) **Staffing Exercise** - N/A Org. Setting and Reporting This post is located in the Division of Country Programmes (DCP) which is is responsible for...

  • Staff Assistant, Dsit/givc

    vor 3 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Green and Inclusive Value Chains (GIVC) section within the Division of Inclusive and Sustainable (DSIT) of the International Trade Centre (ITC) in Geneva. The Green and Inclusive Value Chains (GIVC) section supports small businesses in developing countries navigate the green transition. The section promotes sustainable and...

  • Staff Assistant, Dsit/givc.g5

    vor 3 Wochen

    Geneve, Schweiz International Trade Centre (ITC) Vollzeit

    **Department/Office**: - International Trade Centre **Duty Station**: - GENEVA **Posting Period**: - 07 June 2023 - 08 July 2023 **Job Opening Number**: - 23-Administration-ITC-211110-R-Geneva (R) **Staffing Exercise** - N/A Org. Setting and Reporting This position is located in the Green and Inclusive Value Chains (GIVC) section within the Division...