Staff Assistant

vor 3 Wochen

Geneve, Schweiz International Trade Centre (ITC) Vollzeit

**Department/Office**:

- International Trade Centre

**Duty Station**:

- GENEVA

**Posting Period**:

- 10 March 2023 - 19 March 2023

**Job Opening Number**:

- 23-Administration-ITC-204198-J-Geneva (X)

**Staffing Exercise**
- N/A

Org. Setting and Reporting
This post is located in the Division of Country Programmes (DCP) which is is responsible for coherence and impact of ITC's programmes at the country and regional levels. The five regional sections within ITC maintain close relations to partners in ITC's programme countries to ensure a demand-led approach and strengthened country engagement for all projects. The regional sections are responsible for country coordination, for gathering country intelligence, for needs assessments and design of demand led projects, for in-country resource mobilization and for managing multiyear, multi-disciplinary projects

**Responsibilities**:
Under the direct supervision of Chief, Country Communications and the general guidance of Director DCP, the incumbent will be responsible for the following duties:

- Performs, under mínimal supervision, the full range of office management and administrative support functions; typically provides direct assistance to senior officers, chiefs and directors.
- Maintains liaison with OED/CE for scheduling social media posts, media outreach and website content and for matters related to photography and videography, when needed.
- Ensure that public information materials including fact sheets, information brochures, briefing materials on countries are available and up to date.
- Ensures smooth and efficient information flow within the unit; prepares and processes confidential information; assists in the development of office administrative systems and procedures.
- Provides specialized assistance to officers in the production and delivery of information communications products and services.
- Provides assistance in the coordination of major country-based events.; liaises with relevant vendors and counterparts; drafts and edits reports, production schedules,, and correspondence related to the planning and production of events and other communications projects
- Attends meetings, prepares minutes, monitors follow-up activities.
- Responds or drafts responses to a wide range of correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases.
- Assists with storing and classifying photography and videography databases (e.g. technology support, editing, desktop publishing, etc.).
- Maintains calendar/schedules; monitors changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
- Maintains files (both paper and electronic) and databases for work unit.
- Performs other duties as assigned.

Competencies
- COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent.

Work Experience
Five years of experience in general office support or related area is required.

Previous experience in a communications role is desirable.

Previous experience in the UN common system is desirable.

Languages
For the post advertised, fluency in oral and written English and French is required. Knowledge of another official United Nations language is an advantage.

Assessment

Special Notice
ITC champions workforce diversity, inclusion, gender equality and gender parity and considers all qualified persons - of all genders - equally, including those with disabilities, without discrimination or prejudice of any kind. ITC also offers attractive flexible work arrangements to help promote a healthy work/life balance and to allow all staff members to express and develop their talents fully.
Applicants will be contacted only if they are under serious consideration.
ITC Internal staff on fixed-term, continuing or permanent appointment, if selected, may be entitled to Special Post Allowance as per Staff Rule 3.10.

United Nations Considerations
In accordance with the United Nations Staff Re

  • Staff Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 231005 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : Office for the Coordination of Humanitarian Affairs **Date Posted** : Mar 24, 2024 **Deadline** : Mar 31,...

  • Administrative Assistant

    vor 3 Wochen

    Geneve, Schweiz International Organization for Migration Vollzeit

    Position Title**: Administrative Assistant (Staff Protocol)** Duty Station **:Geneva, Switzerland** Classification**: General Service Staff, Grade G5** Type of Appointment**: Fixed term, one year with possibility of extension** Estimated Start Date**: As soon as possible** Closing Date**: 20 June 2024** Established in 1951, IOM is the leading...

  • Staff Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the Trade, Poverty and Inequalities Branch of the Division for Africa, Least Developed Countries and Special Programmes in the United Nations Conference on Trade and Development. The incumbent reports to the Head of the Branch. **Responsibilities**: Within limits of delegated authority, the Staff Assistant is responsible for the...

  • Roster - Human Resources Assistant (Staff

    Vor 5 Tagen

    Geneve, Schweiz International Telecommunication Union (ITU) Vollzeit

    INTERNATIONAL TELECOMMUNICATION UNION - ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and...

  • Staff Development Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Human Resources Management Section of the Programme Support Management Service in the United Nations Conference on Trade and Development (UNCTAD). The Staff Development Assistant works in coordination with a Human Resources Officer and receives the overall guidance of the Chief of Section. **Responsibilities**: Within...

  • Staff Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    This position is located in Medical Service, Human Resources Management Service (HRMS), Division of Administration, United Nations Office at Geneva (UNOG). The incumbent reports to the Chief Medical Officer and Medical Officers. **Responsibilities**: Under the direct supervision of the Medical Officer and the Chief Medical Officer, the incumbent will be...

  • Staff Assistant

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Front Office of the Human Resources Management Service (HRMS), Division of Administration, United Nations Office at Geneva. The incumbent will report to the Chief of HRMS. **Responsibilities**: Within limits of delegated authority and under the supervision of the Chief of HRMS, the Staff Assistant will be responsible for the...

  • Staff Welfare Assistant

    vor 2 Monaten

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 221760 **Job Network** : Gestion et administration **Job Family** : Human Resources **Category and Level** : Catégorie des services généraux et catégories apparentées, G-6 **Duty Station** : GENEVA **Department/Office** : United Nations Office at Geneva **Date Posted** : Nov 12, 2023 **Deadline** : Dec 15,...

  • Staff Assistant

    Vor 6 Tagen

    Geneve, Schweiz United Nations Vollzeit

    The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is in the Executive...

  • Staff Assistant

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Office of the Director of the Thematic Engagement, Special Procedures and Right to Development Unit in the Office of the High Commissioner for Human Rights, Geneva. Under mínimal supervision, the incumbent reports to the Director of the Division. **Responsibilities**: Within limits of delegated authority and depending on...

  • Staff Assistant

    Vor 5 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Division on International Trade and Commodities (DITC) of the United Nations Conference on Trade and Development (UNCTAD). The incumbent reports to the Director of the Division and provides him/her with planning and administrative support. The incumbent may also provide general office and administrative support to other senior...

  • Staff Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the the E-Commerce and Digital Economy Branch of the Division on Technology and Logistics in UNCTAD. The incumbent reports to the Chief of the eTrade Initiatives Section. **Responsibilities**: Within limits of delegated authority and depending on location, the Staff Assistant will be responsible for the following duties: -...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 228734 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : General Service and Related Categories, G-5 **Duty Station** : GENEVA **Department/Office** : United Nations Office for Disaster Risk Reduction **Date Posted** : Feb 18, 2024 **Deadline** : Feb 25,...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Front Office, Division of Administration, United Nations Office at Geneva. The incumbent reports to the Director of Administration and the Special Assistant to the Director. **Responsibilities**: Under the supervision of the Special Assistant to the Director, the Staff Assistant will be responsible for the following...

  • Staff Assistant

    vor 2 Wochen

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the Trade, Poverty and Inequalities Branch of the Division for Africa, Least Developed Countries and Special Programmes in the United Nations Conference on Trade and Development. The incumbent reports to the Head of the Branch. **Responsibilities**: Within limits of delegated authority and depending on location, the Staff...

  • Staff Assistant

    vor 1 Woche

    Geneve, Schweiz United Nations Vollzeit

    The position is located in the United Nations Conference on Trade and Development (UNCTAD), Division for Africa, Least Developed Countries and Special Programmes (ALDC), Productive Capacities and Sustainable Development Branch. The incumbent will assist both the Productive Capacities and Sustainable Development Branch (PCSD) and the Regional Advisory...

  • Staff Welfare Assistant

    Vor 7 Tagen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Staff Counsellor's Office, Human Resources Management Service, Division of Administration, United Nations Office at Geneva. The incumbent reports to the Staff Counsellor. **Responsibilities**: Under the supervision of the Staff Counsellor, the incumbent: - Provides logístical support to the Staff Counsellor’s Office and...

  • Staff Assistant, Dsit/givc

    vor 3 Wochen

    Geneve, Schweiz United Nations Vollzeit

    This position is located in the Green and Inclusive Value Chains (GIVC) section within the Division of Inclusive and Sustainable (DSIT) of the International Trade Centre (ITC) in Geneva. The Green and Inclusive Value Chains (GIVC) section supports small businesses in developing countries navigate the green transition. The section promotes sustainable and...

  • Staff Assistant, Dsit/givc.g5

    vor 3 Wochen

    Geneve, Schweiz International Trade Centre (ITC) Vollzeit

    **Department/Office**: - International Trade Centre **Duty Station**: - GENEVA **Posting Period**: - 07 June 2023 - 08 July 2023 **Job Opening Number**: - 23-Administration-ITC-211110-R-Geneva (R) **Staffing Exercise** - N/A Org. Setting and Reporting This position is located in the Green and Inclusive Value Chains (GIVC) section within the Division...

  • Travel Assistant

    vor 1 Woche

    Geneve, Schweiz World Intellectual Property Organization Vollzeit

    Travel and Mission Support Section, Central Services Division, Administration, Finance and Management Sector Grade - G5 Contract Duration - 1 year (maximum cumulative length of 5 years) * Duty Station : CH-Geneva Publication Date : 19-Apr-2024 Application Deadline : 10-May-2024, 4:59:00 PM - This post is a limited-term fixed-term post. **1.**...