Programme Management Assistant

vor 2 Wochen

Geneve, Schweiz United Nations Vollzeit

This position is located in the Office of the Executive Secretary of the Economic Commission for Europe (UNECE), Geneva. The incumbent will be under the direct supervision of the Executive Secretary of UNECE.

**Responsibilities**:

- Assists in the coordination of programme/project planning and preparation work for medium-size components of the UNECE's programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval by the Executive Secretary of UNECE.
- Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues, as per requests from the Executive Secretary of UNECE.
- Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Reviews project documents, especially cost plans, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature ; identifies inconsistencies; distributes project documents to relevant parties upon approval.
- Makes travel arrangements, searches for alternate transport possibilities, processes actions in Umoja, handles visa formalities, hotel accommodation and Expense Reports; prepares all required documentation in connection with attendance at meetings both inside and outside of Geneva and formulates a travel schedule accordingly for the Executive Secretary.
- Takes care of all protocol related issues for the Executive Secretary (press, receptions, drivers, special events etc.); keeps a record of the movements of Directors and Chiefs of Programmes.
- Communicates actively with Senior Officials within the UN Secretariat and UN system, Permanent Representatives and Mission staff, Intergovernmental bodies, non-governmental organizations, government officials, ambassadors, Representatives of the media, international organizations, civil society etc.

Competencies

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education
High school diploma or equivalent is required.

Work Experience
At least five (5) years of relevant experience in programme or project administration, technical cooperation, or a related area is required.

Two (2) years of experience within the UN common system or similar international organization is desirable.

Languages
English and French are the working languages of the United Nations Secretariat and Russian is a working language of ECE. For the position advertised, fluency in English is required and knowledge of French is required.

Assessment

Special Notice

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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