Trainee Event Coordinator

vor 3 Wochen


Lausanne, Schweiz SpotMe Vollzeit

**Mission - Why we exist, what we do, and why we need you**

SpotMe/Onomi exists to make pharma and event engagement work better. We give life sciences teams one solution to run their in-person and virtual engagements while capturing every interaction in their CRM. By making events easier to manage and measure, we help pharma create better experiences for healthcare professionals, at a lower cost. Our solution turns complex congress engagements, webinars, standalone meetings, advisory boards and field-led meetings into meaningful connections that drive results for commercial and medical teams.

As a Trainee Event Coordinator you will support pre-event and onsite operations, as well as lead minor projects, learning everything you need to know about project management and team leadership. You will gain a unique and down-to-earth event industry experience while being exposed to a vast number of conferences, all kinds of event stakeholders, top-notch technologies, and trends.

**Traineeship period**:

- Monday, February 10, 2025 - Friday, August 08, 2025

**Responsibilities**:
Project Coordination (pre-event operations):

- Implement content in the app using our CMS, based on clients' and project leads requirements.
- Participate/Lead project kick-off and reviews with project lead and clients.
- Fully manage and deliver small-scale projects.
- Maintain project status and resources.

Onsite support:

- Travel to event destinations mainly in Europe, occasionally in APAC and NA.
- Provide assistance to participants.
- Set up and deliver live interactivity.
- Onsite logistics including hardware set up and coordination for attendee check-in and/or badge printing.
- Facilitate engagement activities.
- Communicate and coordinate key stakeholders (clients, speakers, hostesses, AV crew, venue crew).

**Workplace and travel**:

- Hybrid position with onboarding in the company office (1 - 2 weeks).
- The position requires an average of 3 events per month, representing ~15 days abroad.

**Requirements & Skills**:

- Fluency in English, both written and spoken.
- Fluency in French, German or Spanish is an advantage.
- Client empathy with a strong business sensibility.
- Detail-oriented, high-standards achiever attitude, without excuses.
- Can-do mindset, curious and self-learner.
- At ease with computers, technology, and standard software (Powerpoint, Excel, Word).
- Previous experience in an AV company or event industry is a plus.
- Paid leaves 10 days leave to be taken from mid-July - mid-August.

**Remuneration of 2,200 CHF pcm for Swiss based employees.**
- SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status._



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