Inventory and Supply Assistant

vor 5 Monaten

Geneve, Schweiz United Nations Vollzeit

This position is located in the Programme Support and Management Services, in the Procurement, Logistics and Field Support Unit, General Administrative Services Section, Programme Support and Management Services (PSMS), Office of the High Commissioner for Human Rights, Geneva. The incumbent will report to the head of Procurement, Logistics, Registry and Field Support Unit.

**Responsibilities**:
Within delegated authority, the Inventory and Property Control Assistant at this level will carry out the following duties:

- Assists new mission survey/start-up team by initialising the accounting records for the Property and Control Inventory Unit, supervising the Receiving and Inspection of all UN owned property, evaluating requirements and producing initial assessments for mission budget planning for Supply Section commodities.
- Assists in taking physical inventories of OHCHR property in field offices and in investigating and reconciling discrepancies.
- Ensures OHCHR assets are recorded in the e-asset and meet the requirement of serialization in Umoja.
- Assists in managing and maintaining a comprehensive electronic database of serialised and non-serialised OHCHR property for multiple field offices and assists in the transfer in Umoja of all serialised items.
- Assists in preparing a variety of monthly, yearly and ad hoc inventory reports of OHCHR property as required, including those on surplus (damaged/obsolete) serialised items.
- Assists in supervising sales and/or disposals of OHCHR property.
- Provides training and advises to Property Record Custodians from all Field Offices on inventory-related matters.
- Provides administrative and technical support in managing OHCHR owned field other OHCHR owned property in relevant database (e-Asset and Umoja)
- Reviews, analyses, and oversees write-off of all cases to be directed for approval to HOA
- Implements and/or monitors technical or procedural changes to relevant database(s) as necessary and carries out preliminary programming and testing of those changes within the system.
- Undertakes property management actions in E-asset and Umoja to ensure appropriate life cycle management, including organizing physical verification exercises
- Provides essential background information for audit reports and other queries
- Performs other duties as required.

Competencies

COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education
High school diploma or equivalent.

Work Experience

Experience working with Enterprise Resource Planning (ERP) systems, such as Umoja is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Fluency in French is desirable.

Assessment

Special Notice

THIS POSITION IS TEMPORARILY AVAILABLE FOR THREE (3) MONTHS.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

Applicants are urged to follow carefully all instructions av

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