Administration Assistant

vor 2 Wochen

Zurich, Schweiz XML International Vollzeit

**SALES ASSISTANT EQUITY SALES**

**Zurich, Switzerland**

**Description**:
The company is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

For our Institutional Equities Division in Zurich, we are looking for a Sales Assistant supporting our Team in all administration tasks, reporting to the Head of Equity Sales, Switzerland.

From the largest global institutions to innovative new hedge funds, investors come to us for sales, trading, and market-making services in almost every type of financial instruments including stocks, bonds, derivatives, foreign exchange, and commodities. Our professionals provide liquidity and content to clients around the world, actively assessing and managing risk, trading securities, and planning and executing transactions in the fast-changing markets. As the needs of our clients become increasingly complex, we often develop customized solutions.

**Principle duties & responsibilities**:

- Administrative Assistant support to Institutional Equities Division
- Answer telephones promptly and consistently
- Monthly expenses for all the team members;
- Responsibility and control of business schedule and diary management for Executive director in Swiss Strategies team;
- Organize on-site/off-site/virtual meetings and events across multiple time zones;
- Maintain calendars, arrange internal and external meetings for the team;
- Office management responsibilities include, but are not limited to: on-boarding new employees, prospective employee/hiring logistics, and managing office materials office filing and archives, etc.;
- Coordinating with corporate services to all amenities and facilities requirements for the local branch;
- Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities;
- Provide admin support for any ad hoc team projects e.g., offsites, on sites, social events, etc.
- Supporting country head in daily business and all ad hoc requests;
- Supporting IED team in all requests (including client requests for specific research reports etc).

**Skills Required**:

- Good German and English knowledge (written and spoken), French is a plus.
- Commercial Apprenticeship (KV) or equivalent
- PC know-how, MS Office (Word/Excel/Outlook/PowerPoint)
- Strong interest in financial markets
- Experience in Banking is an advantage

**Interpersonal Skills required**:
Certain flexibility in regards to working hours (ability for holidays/sickness coverage)

Ability to perform duties pro-active, reliable and accurate without constant supervision

Well organized and showing initiative

Team player, open-minded

Effective communications and persuasive ability

Discretion

Stress resistant-Working under pressure

**Job Types**: Part-time, Fixed term
Contract length: 12 months
Part-time hours: 24-28 per week

Ability to commute/relocate:

- Zürich, ZH: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Associate (required)

**Experience**:

- Administrative: 1 year (required)

**Language**:

- German (required)
- English (required)

Work Location: In person

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