![Adecco](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant Legal Operations
vor 2 Wochen
For an international company in the global agribusiness market in Basel we are looking for an
**Administrative Assistant Legal Operations - temporary role, start January 2024**:
**Your challenges**
- Monitor contract/document-related workflows to ensure fully and timely progression
- Support contract and document execution in compliance with internal policies
- Coordinate signatures using company's preferred electronic signature software / collection of wet ink signatures
- Electronic document filling in the company's document repository and Contract Lifecycle Management systems
- Physical archiving of legal documents
- Organization of notarial work (standard legalization activities)
- Support with organizing and facilitating meetings and training sessions
- Support with various activities as needed, such as coordinating content for the monthly newsletter, support with engagement sessions, surveys, etc.
- Organization of meetings and events, travel and visa arrangements
- Drafting, formatting and proofreading of business letters
- Documentation of administrative processes and support with process improvement initiatives
- Maintenance of Teams folders, SharePoint sites and related meta data, org charts and other files and repositories
- Coordination and support for training sessions, including preparation and subsequent tasks (such as tracking of attendees and other metrics, follow up with surveys, etc.)
- Coordination and administration of various Legal Operations Processes
- Various administrative support tasks
**Your skills**
- Several years of experience in an administrative role. Experience at a law firm or legal inhouse department is a plus.
- Proven track record of successfully working within local and international teams sharing work and tasks with other team members.
- Experience working in an international environment
- Excellent communication skills with internal and external stakeholders
- Proficiency in using MS Office Suite (including Excel, PowerPoint, Word), Teams, Zoom, SharePoint.
- Excellent organizational and time management skills. Must be able to deal with several urgent requests at the same time and prioritize
- Enthusiastic, dynamic, ethic and positive approach
- Discretion and confidentiality
- Attention to detail, proactive and ability to take ownership and drive certain processes
- Tech-savvy and comfortable with using technology. Proficient in using MS Office tools (incl. SharePoint), Virtual conferencing tools (Zoom and MS Teams). Previous knowledge using contract filing tools or other legal tools is a plus. Can easily adjust to learning/using new tools and digital processes.
- Fluent in both English and German. Any additional languages are a plus.
- Knowledge of administrative legal and corporate processes would be an advantage
- Willingness to work 100% onsite at the office
**Your contact**
Esther Sardagna, Branch Director Flex-Center, looks forward to answer your questions by phone +41 61 323 8187.
-
Legal Assistant
vor 4 Wochen
Basel, Schweiz Swisslinx VollzeitOn behalf of our long-standing client, a global financial institution based in Basel, Swisslinx is looking for a Legal Assistant / Administrative Secretary to join the legal department. As part of a small team of assistants you would support senior lawyers in all aspects of the daily business. This would be an initial temporary contract for 3 months with...
-
Legal Assistant
Vor 7 Tagen
Basel, Basel-Stadt, Schweiz Swisslinx VollzeitOn behalf of our long-standing client, a global financial institution based in Basel, Swisslinx is looking for a Legal Assistant / Administrative Secretary to join the legal department. As part of a small team of assistants you would support senior lawyers in all aspects of the daily business.This would be an initial temporary contract for 3 months with the...
-
Legal Operations Administrator
Vor 3 Tagen
Basel, Schweiz Swisslinx VollzeitOn behalf of our client, a provider of agricultural science and technology, we are looking for a Legal Operations Administrator. Contract type: Contract Start Date: ASAP Location: Basel Workload: 100% Duration: 1 year (extension possible) Your mission: - Support the back office in day-to-day activities to ensure a smooth process flow with the...
-
Legal Assistant
Vor 7 Tagen
Basel, Basel-Stadt, Schweiz CTC Resourcing Solutions Vollzeit_The Life Science Career Network _Legal AssistantOur client, a global market leader in the production and process support of active pharmaceutical ingredients, both in the chemical and biotechnology sectors, is looking for a Legal Assistant for a 13-month contract (maternity leave cover, no extension planned) based in the Basel area, Switzerland.Main...
-
Legal Assistant
Vor 7 Tagen
Basel, Schweiz CTC Resourcing Solutions Vollzeit**_The Life Science Career Network _** **Legal Assistant** Our client, a global market leader in the production and process support of active pharmaceutical ingredients, both in the chemical and biotechnology sectors, is looking for a **Legal Assistant** for a **13-month contract** (maternity leave cover, no extension planned) based in the** Basel area,...
-
Legal Operations Administrator
vor 2 Wochen
Basel, Schweiz Swisslinx VollzeitOur client, a leading provider of agricultural science and technology, seeks a Legal Operations Administrator to provide administrative support to senior leaders in the Legal Department. Commencement Date: May 1st Location: Basel Workload: Full-time (100%) Duration: 8 months (with potential for extension) Your mission: - Manage calendars using MS...
-
Legal Assistant
Vor 7 Tagen
Basel, Basel-Stadt, Schweiz Proclinical AG VollzeitLegal Assistant Proclinical AG is seeking a detail-oriented and proactive Legal Assistant to join the dynamic legal team. In this role, you will play a crucial part in ensuring the smooth functioning of clients' non-Swiss EMEA and APAC subsidiaries, as well as contributing to the efficiency of Swiss entities. This is an exciting opportunity for a highly...
-
Administrative Assistant
vor 4 Wochen
Basel, Schweiz Adecco VollzeitFor an international company in the global agribusiness market in Basel we are looking for an **Administrative Assistant - temporary role, start January 2024**: **Your challenges** - Monitor contract/document-related workflows to ensure fully and timely progression - Support contract and document execution in compliance with internal policies - Coordinate...
-
Administrative Assistant
vor 2 Wochen
Basel, Schweiz CTC Resourcing Solutions Vollzeit**_The Life Science Career Network_** **Administrative Assistant** Our client is a pioneer in Drug Discovery and Development and one of the frontrunners in Personalised Healthcare. As the world's largest R&D spender in the pharmaceutical and diagnostics domain, they work in a vast number of drug discovery & therapeutic areas and are highly recognized...
-
Legal Trainee
vor 2 Monaten
Basel, Schweiz Novartis Vollzeit393748BR **Legal Trainee - Novartis Operations**: Switzerland **About the role** We are offering a 6-months legal trainee position to support the Novartis Operations Legal department on a wide range of legal matters and projects in areas such as contract law, commercial law, M&A and licensing transactions, restructuring, antitrust law etc. This legal...
-
Legal Trainee
vor 3 Wochen
Basel, Schweiz Novartis VollzeitWe are offering two 6-months legal trainee positions to support the Novartis Operations (NO) Legal department on a wide range of legal matters and projects in areas such as contract law, commercial law, M&A and licensing transactions, restructuring, antitrust law etc. This legal trainee position offers excellent opportunities to gain first-class, hands-on...
-
Administrative Assistant
vor 2 Wochen
Basel, Schweiz SIB Swiss Institute of Bioinformatics VollzeitJob tasks The Administrative Assistant is expected to provide a functional and welcoming environment for all Personalized Health Informatics (PHI) group members, ensuring that all daily operations run smoothly. We are looking for an enthusiastic connector with excellent communication and problem-solving skills. Responsibilities: Provide administrative...
-
Administrative Assistant
vor 2 Wochen
Basel, Schweiz Manpower VollzeitWe are currently looking for a Junior Administrative Assistant for our client Philip Morris in Neuchâtel to assist in the Clinical Operations department. **Your mission** **Responsible for assisting in the pay process**: - Perform new vendor creation - Assist in creation, update, and close purchase orders (POs) as requested - Check receipts accuracy in...
-
Administrative Assistant
vor 2 Wochen
Basel, Schweiz Proclinical AG VollzeitProclinical AG is actively looking for an exceptionally motivated and detail-oriented individual to join our esteemed client's team as an **Administrative Assistant**. This is a **12 Month Contract** with the possibility of extension. We are currently seeking an organized and proactive **Administrative Assistant** to provide comprehensive support to our...
-
Administrative Assistant
vor 2 Wochen
Basel, Schweiz SIB Swiss Institute of Bioinformatics VollzeitThe SIB Swiss Institute of Bioinformatics is an internationally recognized non-profit organization, dedicated to biological and biomedical data science. Its data scientists are passionate about creating knowledge and solving complex questions in many fields, from biodiversity and evolution to medicine. They provide essential databases and software platforms...
-
Assistante Administrative
vor 2 Monaten
Basel, Schweiz DRV emplois VollzeitPoste fixe 80-100% **Nous sommes à la recherche pour notre client, importante entreprise de construction du Canton de Neuchâtel, d'une assistante administrative avec un taux d'occupation entre 80 et 100 %, entrée en fonctions dès le 01 Avril 2024.** **Assistante administrative**: **Activités principales**: - Accueil physique et téléphonique -...
-
Administrative Assistant
Vor 7 Tagen
Basel, Basel-Stadt, Schweiz SIB Swiss Institute of Bioinformatics VollzeitThe SIB Swiss Institute of Bioinformatics is an internationally recognized non-profit organization, dedicated to biological and biomedical data science. Its data scientists are passionate about creating knowledge and solving complex questions in many fields, from biodiversity and evolution to medicine. They provide essential databases and software platforms...
-
Assistante Administrative
Vor 7 Tagen
Basel, Basel-Stadt, Schweiz DRV emplois VollzeitPoste fixe 80-100%**Nous sommes à la recherche pour notre client, importante entreprise de construction du Canton de Neuchâtel, d'une assistante administrative avec un taux d'occupation entre 80 et 100 %, entrée en fonctions dès le 01 Avril 2024.****Assistante administrative**:**Activités principales**:- Accueil physique et téléphonique- Gestion du...
-
Administrative Team Assistant
vor 2 Monaten
Basel, Schweiz Global Personal Partner Vollzeit**EINFÜHRUNG**: Our profession and our passion "HR Management." Global Personal is an independent company of the Interiman Group SA with over 100 employees offering a complete range of human resources services at 21 locations in German-speaking Switzerland. For our client F. Hoffmann La Roche in Kaiseraugst, we are looking for a reliable and...
-
Administrative Team Assistant
Vor 2 Tagen
Basel, Schweiz Global Personal Partner Vollzeit**EINFÜHRUNG**: Our profession and our passion "HR Management." Global Personal is an independent company of the Interiman Group SA with over 100 employees offering a complete range of human resources services at 21 locations in German-speaking Switzerland. For our client F. Hoffmann La Roche in Kaiseraugst, we are looking for a reliable and...