Legal Assistant

vor 1 Woche


Basel, Basel-Stadt, Schweiz Proclinical AG Vollzeit

Legal Assistant

Proclinical AG is seeking a detail-oriented and proactive Legal Assistant to join the dynamic legal team. In this role, you will play a crucial part in ensuring the smooth functioning of clients' non-Swiss EMEA and APAC subsidiaries, as well as contributing to the efficiency of Swiss entities. This is an exciting opportunity for a highly capable professional seeking a 13-month contract, with potential for extension.

  • Responsibilities:
  • Subsidiary Management:
    • Oversee coordination of essential documentation for Lonza's non-Swiss EMEA and APAC subsidiaries' Meetings of the Board of Directors and Shareholders.
    • Manage a third-party contractor responsible for preparing documentation for non-Swiss subsidiaries' meetings.
    • Prepare and coordinate documentation for Swiss entities' Meetings of the Board of Directors and Shareholders.
    • Handle legalizations, apostille, and related matters.
  • Corporate Housekeeping:
    • Utilize organizational tools to create informative and visually appealing organizational charts in Visio.
    • Maintain up-to-date and accurate records of Lonza's corporate structure.
  • Legal Support:
    • Assist the legal team in Basel with invoice processing, vendor creation, and special payment requests.
    • Upload and organize legal documents and policies in the Document Management System (DMS).
    • Track confidential notices for sensitive projects and maintain project-related documentation.
    • Provide ad hoc support for Lonza Group's Annual General Meeting (AGM).
    • Support executing agreements and corporate documents using Docusign, AdobeSign, and wet ink signatures.
    • Support in SIX stock exchange filings using the SIX tool.
  • Event Coordination:
    • Contribute to the planning and execution of various corporate events.
  • Administrative Tasks:
    • Perform a range of administrative tasks to support the legal team's operational needs.
  • Experience:
    • Hold a relevant qualification as a paralegal or equivalent.
    • Possess a minimum of 2 years of post-qualification experience.
    • Fluent in both English and German, with proficiency in additional languages considered a plus.
    • Strong organizational skills with meticulous attention to detail.
    • Effective communication skills, both written and verbal.
    • Proficiency in using software tools such as Visio, DMS systems, Docusign, and AdobeSign.
    • Prior experience in corporate subsidiary management, legal support, or related roles.

Job Types: 100%, Temporary / Staffing

Contract Length: 13 months

Salary: CHF70.00 per hour

  • Benefits:
  • Company pension

Schedule:

  • Monday to Friday
  • Overtime

Supplemental Pay Types:

  • Overtime pay

Ability to Commute/Relocate:

  • 4052 Basel, BS: Reliably commute or planning to relocate before starting work (required)

Language:

  • German (required)
  • English (required)

Work Location: Hybrid remote in 4052 Basel, BS

Expected Start Date: 11/09/2023


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