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Administrative Assistant
vor 3 Monaten
Its data scientists are passionate about creating knowledge and solving complex questions in many fields, from biodiversity and evolution to medicine.
They provide essential databases and software platforms as well as bioinformatics expertise and services to academic, clinical, and industry groups.
SIB federates the Swiss bioinformatics community of some 900 scientists, encouraging collaboration and knowledge sharing.The Institute contributes to keeping Switzerland at the forefront of innovation by fostering progress in biological research and enhancing health.
Curious? Please click here to learn more about working at SIB.To reinforce our team in Basel, Switzerland, we are seeking an
Job tasks
The Administrative Assistant is expected to provide a functional and welcoming environment for all Personalized Health Informatics (PHI) group members, ensuring that all daily operations run smoothly.
Responsibilities:
- Provide administrative support, including managing correspondence and agendas, setting up meetings/conference calls and travel arrangements for multiple parties, etc.
- Coordinate and organise group events and meetings, workshops, seminars, trainings, conferences etc.
- Manage PHI's group operations and facilities, including rental contracts, cleaning services, procurements of goods, IT services etc.
- Execute backoffice activities such as processing of invoices and contract management
- Support HR processes (e.g. recruitment, contracts, permits) and assist in the onboarding process for new hires
- Support a productive, inclusive and motivating team environment by developing, implementing and reviewing related policies and procedures
Essential:
- CFC and minimum 5 years of experience in a fastpaced, changing environment or equivalent
- Strong organisational skills, and the ability to multitask with accuracy and reliability, solid timemanagement skills with the ability to prioritise tasks
- Ability to work independently and proactively
- Proficiency in collaborative electronic tools, office software, and document management
- An understanding of central administrative operations such as Finance, HR and Communications
- Experience working in a scientific/academic environment, preferably in biomedical research
- Fluent in English and German
Desirable:
- Working knowledge of French
- Awareness of the healthcare environment in Switzerland
Due to the ongoing collaboration between SIB and the Swiss Academy of Medical Sciences (SAMS) both parties are involved in the recruitment process.
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