Executive Management Assistant Mao

vor 1 Tag

Allschwil, Schweiz Johnson & Johnson Vollzeit

**Executive Management Assistant MAO (Medical Affairs Operations)/ (f/m/d)**

**Principal Responsibilities**:

- Acts as the right-hand administrative support to the most Senior leader in the MAO organization. Maintains close connection/ongoing dialogue with this leader to coordinate activities and agendas in line with the MAO and GD SLT priorities.
- Calendar Management requiring interaction with both internal as external partners. Recognizes/communicates priorities and provides solutions. Anticipates and proactively prevents issues.
- A central point of contact requiring partnered interaction with and sounding board for next level Leaders as well as staff in the MAO organization to ensure appropriate connectivity by teams into the VP MAO and MAO LT
- Ensures coordinated office management across MAO.
- Coordination of F2F Leadership Team meetings, large departmental meetings, other functional meetings under the accountability of the VP MAO (e.g. GD Beerse Site Leaders Team), including activities with both internal and external partners.
- Logistics support
- Partnering with VP in building meeting agenda
- Support with slide development
- Back-up responsibility for the colleague assistants within and beyond the MAO organization to ensure flawless business continuity.
- Assistance in travel arrangements and preparation of expense reports
- Assistance with different HR processes within MAO organization:

- On
- On-site contractor processes and delegate + follow-up on approval status for contract initiation and renewals.
- Financial follow-up (eMP), on payments for contractors through Worksense.
- Maintenance of administrative overview and structure of the MAO department (org charts, distribution lists etc) for the groups.
- Sharepoint coordination
- Creation of new complex cross-departmental (modern) SharePoint structures
- Coordinate format improvements and build different work spaces in support of Senior Leaders’ meetings
- Manage site permissions and sub-site permissions for complex SharePoint structures.

**Principal Relationships**:

- All functions within the Global Development organisation supporting clinical trial activities (PDO, GCO, EBIS, IDAR, Strategic Partnerships )
- Support functions which enable the smooth planning and execution of all parts of the work plans: Finance, HR, Procurement, Legal, Contracting

**Qualifications**:
**Education and Experience Requirements**:

- Bachelor Office Management or equivalent by experience
- A minimum of 5 years’ experience in providing general administrative support on departmental level
- Familiar with the Clinical Operations environment.
- Proven experience and acquired reputation as a service-oriented, quality-focused professional

Other: Experiences that contribute to the successful execution of this role
- Able to work accurately; an appropriate level of attention to detail
- High sense of confidentiality and discretion
- Demonstrated organizational and problem-solving skills
- Demonstrated written and oral communication skills
- Computer skills including aptitude with:

- High comfort with Internet
- Helpful will be: Knowledge of J&J specific software packages that support business processes (eMarketplace, Worksense, Fieldglass, Concur, SharePoint, SAP, 1-Supply,...)
- Fluency in English (oral and written) and French or German (oral and written)
- Able to work independently, taking initiative and handling effectively conflicting priorities in a changing cross-departmental, international environment
- Comfort with managing the stress that can arise with many stakeholders, high work volume and need to prioritise (in partnership with stakeholders).
- Global mindset in support of a global business environment
- Flexibility to handle a variety of tasks
- Team player; sharing a sense that together we can solve problems

  • Management Assistant 80

    Vor 2 Tagen

    Allschwil, Schweiz Stäubli Vollzeit

    Schweiz  | Karriere & Offene Stellen Management Assistant 80 - 100% (w/m/d) Stäubli ist ein weltweit agierender Anbieter von Industrie- und Mechatronik-Lösungen mit vier Divisionen: Electrical Connectors, Fluid Connectors, Robotics und Textile. Die weltweite Belegschaft von über 6.000 Mitarbeitenden setzt sich dafür ein, Kunden aus fast allen...

  • Management Assistant 80

    Vor 2 Tagen

    Allschwil, Schweiz TN Switzerland Vollzeit

    Management Assistant 80 - 100%, AllschwilAllschwil, SwitzerlandStäubli ist ein weltweit agierender Anbieter von Industrie- und Mechatronik-Lösungen mit vier Divisionen: Electrical Connectors, Fluid Connectors, Robotics und Textile. Die weltweite Belegschaft von über 6.000 Mitarbeitenden setzt sich dafür ein, Kunden aus fast allen Industriesparten...

  • CEO Assistant

    Vor 6 Tagen

    Allschwil, Schweiz Tenpoint Therapeutics GmbH Vollzeit

    Tenpoint Therapeutics is a biotechnology company with locations in the UK, Switzerland and the US, and is committed to advancing engineered cell-based therapies and in vivo reprogramming to restore vision for people with degenerative ocular diseases. Tasks Act as right hand of the CEO regarding Board of Directors, annual Shareholder meeting, Investors,...

  • CEO Assistant

    Vor 6 Tagen

    Allschwil, Schweiz Tenpoint Therapeutics GmbH Vollzeit

    Tenpoint Therapeutics is a biotechnology company with locations in the UK, Switzerland, and the US, and is committed to advancing engineered cell-based therapies and in vivo reprogramming to restore vision for people with degenerative ocular diseases.TasksAct as right hand of the CEO regarding Board of Directors, annual Shareholder meeting, Investors,...

  • CEO Assistant

    Vor 6 Tagen

    Allschwil, Schweiz Tenpoint Therapeutics Ltd Vollzeit

    Tenpoint Therapeutics is a biotechnology company with locations in the UK, Switzerland and the US, and is committed to advancing engineered cell-based therapies and in vivo reprogramming to restore vision for people with degenerative ocular diseases.TasksAct as right hand of the CEO regarding Board of Directors, annual Shareholder meeting, Investors,...

  • CEO Assistant

    Vor 2 Tagen

    Allschwil, Schweiz TN Switzerland Vollzeit

    Social network you want to login/join with:Client:Tenpoint Therapeutics GmbHLocation:AllschwilJob Category:OtherJob Reference:d1ec87543fecJob Views:9Posted:21.01.2025Expiry Date:07.03.2025Job Description:Tenpoint Therapeutics is a biotechnology company with locations in the UK, Switzerland and the US, and is committed to advancing engineered cell-based...

  • Management Assistant 80

    vor 1 Woche

    Allschwil, Schweiz Staubli Vollzeit

    **Stäubli ist ein weltweit agierender Anbieter von Industrie - und Mechatronik-Lösungen mit vier Divisionen: Electrical Connectors, Fluid Connectors, Robotics und Textile. Die weltweite Belegschaft von über 6.000 Mitarbeitenden setzt sich dafür ein, Kunden aus fast allen Industriesparten umfassende Lösungen und langjährigen Support bieten zu...

  • Assistant Research Department 50%

    Vor 2 Tagen

    Allschwil, Schweiz Basilea Vollzeit

    We are looking for... ...a highly motivated Assistant 50%  for our Research department. Your tasks General administrative support for the Research Department  Organizing internal and external meetings and events Coordination and registration of travel arrangements and conferences Preparation and processing of invoices, expense claims,...

  • Assistant Research Department 50%

    Vor 2 Tagen

    Allschwil, Schweiz TN Switzerland Vollzeit

    Social network you want to login/join with:Client:BasileaLocation:Job Category:OtherJob Reference:3cde540c458eJob Views:8Posted:21.01.2025Expiry Date:07.03.2025Job Description:We are looking for...a highly motivated Assistant 50% for our Research department.Your tasksGeneral administrative support for the Research DepartmentOrganizing internal and external...

  • Assistant General Manager

    vor 1 Tag

    Allschwil, Schweiz Holiday Inn Express & Suites Basel – Allschwil Vollzeit

    #be_a_triSTAR Die tristar Suisse AG ist ein expandierendes Unternehmen mit Schwerpunkt in der Markenhotellerie. Sie ist aktuell Franchisepartner von Accor und der InterContinental Hotels Group (IHG) in der Schweiz und arbeitet für kommende Projekte auch mit den Hilton Hotels & Resorts sowie Marriott International zusammen. Die tristar Suisse AG gehört zur...

  • Internship Knowledge Management Assistant

    Vor 4 Tagen

    Allschwil, Schweiz SKAN AG Vollzeit

    Founded in 1968, SKAN is a pioneer in cleanroom equipment and the development of isolators for the pharmaceutical industry. Innovative products, tailor-made solutions and an effective service organisation have made SKAN a market leader and a key partner to industry and research laboratories.At SKAN, healthy growth is important to us. We are always looking...

  • Management Assistant 80

    Vor 2 Tagen

    Allschwil, Schweiz Staubli Vollzeit

    Stäubli Electrical Connectors ist ein international führender Hersteller elektrischer Kontakte und Systemlösungen für die Industrie. Wir entwickeln und produzieren Steckverbinder u.a. für die Stromverteilung, Photovoltaik, Luftfahrt, Eisenbahn-, Medizin-, Automobil - sowie Prüf - und Messtechnik. Das Unternehmen wurde 1962 in Basel gegründet und ist...

  • Director Business Development

    Vor 4 Tagen

    Allschwil, Schweiz Alentis Therapeutics AG Vollzeit

    **Reporting to VP Business VP BD & Strategic Partnerships** **Job Profile**: **Responsibilities**: - Mapping and profiling of potential Pharma partners - Engage with the Pharma and biotech community to represent Alentis Business development strategic initiatives to build relationships - Serving as the primary point of contact with the external partner...

  • Revenue Supervisor

    vor 1 Woche

    Allschwil, Schweiz Thermo Fisher Scientific Vollzeit

    At Thermo Fisher Scientific, our Finance teams are essential to our business and functional teams to make educated, sound decisions that drive our Mission and make us a stable and trusted industry leader. Our Finance functions have a diverse and global presence, providing significant opportunities to develop unique career experiences and perspectives. Ranked...

  • Revenue Supervisor

    vor 1 Tag

    Allschwil, Schweiz Thermo Fisher Scientific Vollzeit

    At Thermo Fisher Scientific, our Finance teams are essential to our business and functional teams to make educated, sound decisions that drive our Mission and make us a stable and trusted industry leader. Our Finance functions have a diverse and global presence, providing significant opportunities to develop unique career experiences and perspectives. Ranked...

  • Internal Communication Specialist 80-100%

    Vor 6 Tagen

    Allschwil, Schweiz SKAN Vollzeit

    Internal Communication Specialist 80-100%Founded in 1968, SKAN is a pioneer in cleanroom equipment and the development of isolators for the pharmaceutical industry. Innovative products, tailor-made solutions and an effective service organisation have made SKAN a market leader and a key partner to industry and research laboratories.At SKAN, healthy growth is...

  • Integrated Business Planning Intern

    Vor 6 Tagen

    Allschwil, Schweiz Abbott Vollzeit

    Abbott Established Pharmaceutical Division (EPD) is looking for anIntegrated Business Planning Internfor its global Pharma Division Headquarter based in Allschwil- Basel.Position Overview:Enhance the Exec S&OP (*) focus on specific business topics (elevations), on actions, scenarios and decision.(*) Executive Sales and Operations Planning is a monthly...

  • Global Key Account Leader Tz/vz

    vor 1 Tag

    Allschwil, Schweiz BD Vollzeit

    **Job Description Summary**: The Global Key Account Leader will drive revenue and accelerate growth across all platforms of the BDB global organization - focused on creating strategic account plans and managing the entire customer lifecycle (pre-sales, sales and post sales) in order to achieve the strategic business goals and objectives identified by the...

  • Director, Financial Operations Emea

    vor 1 Tag

    Allschwil, Schweiz Thermo Fisher Scientific Vollzeit

    **Work Schedule** Standard (Mon-Fri) **Environmental Conditions** Office **_ When you are part of the team at Thermo Fisher Scientific, you’ll do important work. And you’ll have the opportunity for continual growth and learning in a culture that empowers your development. With revenues of more than $40 billion and the largest investment in R&D in the...