Editorial and Desktop Publishing Assistant, English

Vor 3 Tagen

Schweiz United Nations Vollzeit

This position is located in the English Desktop Publishing Unit, Multilingual Technology Section, Languages Service, Division of Conference Management, Department for General Assembly and Conference Management, Geneva. The incumbent will report to the Head of Unit.

**Responsibilities**:
Within limits of delegated authority, the Editorial and Desktop Publishing Assistant will be responsible for the following duties:

- Produces camera-ready documents for reproduction by typing, transcribing, incorporating corrections and formatting documents in desktop publishing layout as well as creating tables, graphics and organizational charts, in addition to preparing publications in relevant software as needed for reproduction in hard copy and electronic dissemination, in accordance with existing editorial guidelines.
- Performs proof-reading functions ensuring that changes have been accurately incorporated, in consultation with the responsible person, as necessary, by checking successive versions of edited and translated documents against previous versions, as appropriate, including checking the final version against the submitted original manuscript, in accordance with existing guidelines.
- Ensures, in accordance with existing guidelines, that: all manuscript elements, including text, headings, items in lists, tabular and graphical elements, footnotes, attachments, front and back matter and spine, and page numbers, have been properly included and cross
- linked, as appropriate; numerical data have been correctly transcribed; obvious errors, discrepancies or incongruities as to content, format and typography have been corrected. Aligns bi-texts in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
- Participates, as a member of a team, in the production of parliamentary and miscellaneous documentation, supplements and sales publications, by preparing desktop publishing layout of the final product in relevant language for reproduction in hard copy and electronic dissemination.
- Compiles submitted corrections and edits documents in relevant language, according to required format.
- Performs other modified text-processing functions developed under new workflow process as needed.
- Rotates in day and night shifts, as needed.
- Depending on the needs of the service, flexibility in working hours and availability for overtime are expected.
- Performs other related work as required, including verbatim and echelon service.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.

Competencies
PROFESSIONALISM:
TEAMWORK:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

COMMITMENT TO CONTINUOUS LEARNING:
Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Education
High school diploma or equivalent.

Job - Specific Qualification
Passing the United Nations specialized tests, i.e. grammar, verbatim, formatting and speed typing and audio transcription in English is required.

Work Experience
At least three (3) years of experience in text processing, including formatting of documents, draft typing, copy editing, proof-reading and typographical layout or related desktop publishing area is required.

One year or more of experience in data analytics or related area is desirable.

Languages

Assessment

Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a

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