Maternity Cover

**Main Purpose:**:To provide secretarial support to the CEO of the Company as 2nd Assistant with the CEO assistant.

Part of a team of 4 on the same floor and 8 in total. Work in shifts, from 7.45am to 6.30pm, but need to respond to out of hours urgent queries (evenings or weekends).

**Knowledge Skills and Abilities, Key Responsibilities:**:**Knowledge, Skills and Abilities**:

- min. of 3 years professional experience supporting someone at Management Committee level/C-level
- Fluent in english, good level of French language preferable
- Outlook knowledge a must - heavy diary management - and good experience in Word/Excel
- Strong organisational skills
- Excellent attention to detail
- Comfortable working accurately to tight deadlines, efficiency focused
- Must be adaptable and flexible
- Ability to deal with confidential matters
- Good communication skills at all levels
- Resilient
- Enthusiastic and approachable
- Team worker as well as being able to work autonomously

**Key Responsibilities**
Secretarial & Organisational Duties
- Calendar management of CEO
- Organise external and internal meetings/events
- Book complex video conferences (more than 2 locations) on different platforms
- Deal with expenses, organising of documents and creation of claims
- Support on incoming telephones
- Various other administrative and organisational duties on request

Travel Organisation
- Organise complex travels - more than 1 country, usually 2 to 3 countries at once
- Book hotels, car rental, drivers etc.
- Arrange visas, renewal of passports, and letters of invitation
- Preparation & communication of itineraries (internally & externally)

Corporate documents
- Handle documents to sign
- Wet signature/originals
- Digital signature
- Handle notarisation/apostille of documents

**Key Relationships and Department Overview:**:**Key Relationships**:

- Directors
- Legal Team
- Corporate Affairs Team
- Secretarial Team
- External clients
- External providers

**Reporting Structure**
Reporting directly to the CEO assistant

**Department**
Part of a team of 4 on the same floor and 8 in total.

About Us
Founded in 1993, Trafigura is one of the largest physical commodities trading groups in the world. At the heart of global supply, Trafigura connects the world with the vital resources it needs. Through our Oil & Petroleum Products, Metals and Minerals, and Power and Renewables divisions, we deploy infrastructure, skills and a global network to move commodities from where they are plentiful to where they are needed most, forming strong relationships that make supply chains more efficient, secure and sustainable.

Trafigura also owns and operates a number of industrial assets including a majority share of global multi-metals producer Nyrstar and fuel storage and distribution company Puma Energy; and joint ventures Impala Terminals, a port and logistics provider, and Nala Renewables, a power and renewable energy investment and development platform. With over 1,000 shareholders, Trafigura is owned by its employees and employs over 13,000 people working in 48 countries.