Budget Assistant

vor 2 Wochen

Geneve, Schweiz International Organization for Migration Vollzeit

Position Title**: Budget Assistant**
Duty Station **:Geneva, Switzerland**

Classification**: General Service Staff, Grade G6**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 06 March 2024**

Established in 1951, IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental partners. IOM
is dedicated to promoting humane and orderly migration for the benefit of all. It does so by
providing services and advice to governments and migrants.

**_ Context:_**

The Budget Division is responsible for preparing the Organization’s annual Programme and
Budget and related documents, provides advice on budgetary matters and establishes
guidelines and procedures for preparing Country Offices and project budgets. The Budget
Division provides guidance for ensuring that all institutional requirements are incorporated in
budgets and prepares the assessment scale used to calculate Member States contributions to
the Administrative Part of the Budget. In addition, the Budget Division ensures that all costs are
appropriately budgeted to meet the objectives of the Organization’s activities within the limits of
available resources.

Under the direct supervision of the Budget Analyst and working closely with the other members
of the Budget Division, the Budget Assistant will assist in the preparation of the yearly
Programme and Budget and other budget-related documents in particular in relation to the
financial administration of the core budget.

**_ Core Functions / Responsibilities:_**

1. Assist the BUD Division team members in the preparation of budget related documents,
including but not limited to the Annual Programme and Budget and its revision and summary
update, by drafting the relevant tables, graphs, data and descriptive elements assigned.

2. Support the preparation on a regular basis internal monitoring reports and subsequently liaise
with DHR to ensure that the core funded staffing structure is accurately reflected in the ERP.

3. Assist in closely monitoring the budget versus actual financial data in relation to the core
budget allotments to HQ units and in the field and provide technical advice and input to facilitate
the appropriate and coherent utilization of budget allocations.

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4. Provide technical budgetary support to facilitate compliance of core funded administrative
activities with IOM rules, regulations, policies and strategies, and implementation of any relevant
internal standard operating procedures (SOPs).

5. Bring any relevant administrative, financial, and budgetary issues to the attention of the
supervisor.

6. In coordination with the supervisor, create and maintain in the ERP the structure of the core
funded projects for HQ.

7. Assist the supervisor and other BUD Division Team members in the preparation of the annual
core budget allotments to individual units and/or missions, including periodic updates, whenever
applicable.

8. Assist the BUD Team members in preparing documents, dashboards, presentations, charts,
tables, and statistics, including through merging relevant information from large datasets, for
analyses and preparation of budget related reports.

9. Prepare and review the monthly projectization of core funded positions at HQ including
forecasts of resources allocation to facilitate decision-making regarding utilization of eventual
savings.

10. Assist with the coordination process of contract extensions, vacancy notices, and travel
authorizations.

11. Review the request of funding for the UN engagement related costs and upon coordination
with the supervisor liaise with the requesting offices. Ensure regular monitoring of related budget
execution.

12. Perform such other duties as may be assigned.

**_ Required Qualifications and Experience:_**

**Education**
- Bachelor’s degree in Business Administration or related fields from an accredited institution

with four years of relevant professional experience; or,
- High school diploma with six years of relevant professional experience.

**Experience**
- At least five years of experience in accounting and finance;
- Experience in working in a multilateral system, preferably UN context, with deep familiarity of

the UN system, its secretariat, agencies, funds, programmes and organizations; working also
closely with international agencies, NGOs and other stakeholders, and governments;
- Experience in enterprise resource planning systems, Microsoft Office (Word, Excel, Outlook,

etc.), and in integrated financial management information system (ERP) relevant to accounting
and finance such as Oracle or similar; and,
- Experience of working in the field mission(s) is highly desirable.

**Skills**
- Knowledge of IOM financial management procedures and policies.
- Knowledge of IOM budget planning software.
- Excellent written and oral communication

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