Office Manager

vor 3 Wochen

Geneve, Schweiz Arago Vollzeit

**Arago **is an international leader in the implementation of the digital transformation of the HR function with **innovative cloud HR solutions.**

We support our clients throughout their **HRIS project**, from the expression of needs to the implementation and post-go-live support by favoring the transfer of skills to the teams in the various countries deployed.

With a head office based in Paris, we are established in several **European countries**, but also in **South America**. We are thus able to support our clients all over the world, during and after their HRIS projects.
- _Ready for a new challenge?

We are looking for our future **Office Manager **for our office in Geneva.

Reporting to the Country Manager of Switzerland and to our CFO, you will be in charge of the following missions:
**General services management**
- Participation in event organization
- Procurement of office supplies and furniture
- Preparation of quotes with suppliers, management of supplier relationships
- Participation in contract negotiations
- Front desk reception, both in-person and telephonic

**Accounting and financial management**
- Preparation of accounting elements
- Customer invoicing, inputting supplier invoices, and invoice follow-ups
- Monitoring of employee expense reports

**Human Resources assistance**
- Administrative personnel management
- Onboarding of new employees (ordering of IT equipment, document issuance, etc.)
- Management, monitoring, collection, and transmission of variable payroll elements, leaves, sick leaves, back-and-forth with our accounting firm
- Management of insurance/healthcare, medical visits

**Sales administration assistance**
- Collection of information and prerequisite documents for tender responses
- Contribution to the formatting of commercial documents
- Participation in client file administration

**Your Profile**
- Coming from a successful background in Administration or Management, you should have at least 2 years of experience in a similar role.
- You should be proficient in office tools and capable of creating tracking and reporting spreadsheets.
- You should possess a good level of fluent English.
- A good level of German would be a plus.
- With strong interpersonal skills, you should have a customer service-oriented approach. Being autonomous and versatile, you should enjoy teamwork.
- Rigor, proactiveness, responsiveness, and a sense of confidentiality are essential qualities to successfully fulfill the responsibilities.

Do you recognize yourself? We look forward to meeting you

**Practical Information**

***Position based in Geneva

**Why Join Us?**

The values of Arago guide us every day, to address challenges and build a strong corporate culture:

- Collaboration
- Trust & Engagement
- Excellence

**Recruitment steps**
- HR interview
- 2nd interview with the Country Manager
- 3rd interview with the CFO

4+ years

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