Project Manager

vor 2 Monaten


Geneve, Schweiz MCI Group Vollzeit

We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.
Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.
We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

**JOB OBJECTIVE**

The Project Manager is responsible for the development, production and delivery of projects and can expect to manage/contribute to approximately 4 projects per year from proposal, to delivery, to debrief and final reconciliation in line with client’s requirements. The role may be focussed on specific areas (such sponsorship & exhibition management) for some larger mandates.

**MAIN RESPONSIBILITIES**

**Leadership & Relationship Management**
- Effectively communicate, maintain and develop client relationships with a view to retaining existing business and developing new opportunities
- Provide leadership, direction and support to the project team whilst maintaining motivation and enthusiasm to successfully deliver the project
- Drive for excellence in customer service and quality delivery
- Represent MCI Geneva (and the wider group) as and when necessary or appropriate
- Manage supplier/partner relationships and actively see opportunities and cross sell MCI product practices

**Project Management**
- Deliver congress and conference events on time within budget and meet and exceed client’s expectations
- Actively set, communicate and maintain timelines and priorities on every project
- Manage operational and administrative functions as required to ensure the effective and efficient delivery of specific projects
- Travel onsite inspections and attend and project-manage events as required
- Efficiently manage RfP and contracting for range of partners & suppliers according to specifications of each individual mandate

**Finance**
- Be fully responsible for all project budgets from conception through to reconciliation

**Admin, IT & Tools**
- Pro-actively report up on development of projects to the Congress Manager and Congress Director
- Monitor and maintain quality and adherence to processes, identifying and contributing to their improvement
- Support sponsorship sales activities and follow up
- Support Abstract Management related activities and follow up
- Manage check-lists and procedures as part of a constant evolution to thrive excellence
- Actively participates in Department middle-management meetings and proactively contributes to the evolution of the profession.

**DESCRIPTION OF THE RELATIONSHIPS**
- Works under the supervision of the Congress Manager and/or the Congress Director
- Leads a team attributed by the Congress Manager and Congress Director on a non-exclusive basis (the team is also working for other Project Managers)
- Leads and trains Project Coordinators and Project Assistants

**JOB REQUIREMENTS**
- Education: Great ease in IT environment, Project Management and Client Management
- Advanced knowledge and use of IT tools, mainly Microsoft tools
- Necessity to learn and find solutions, to plan and organise, to make quick and sensible judgements, to actively and effectively communicate, to manage and develop manpower and events, to be customer minded and result minded
- English : mandatory, French & German : significant advantage, other languages: advantage
- Personality : flexible, calm, very organised, management of stress, manage overtime during certain peak periods, capable of managing several project / clients at the same time
- Minimum six years relevant experience with management responsibilities
- Awareness of event risk assessment and health and safety implications
- Good destination knowledge of major congress destinations
- Proven track record in account/project management of events
- Experience in budget monitoring and management
- Proven track record of managing large scale projects in a service environment.
- Availability and willingness to travel.

**SPECIFIC TECHNICAL SKILLS**
- Perfect skills in Microsoft Office tools mandatory
- Advanced skills with Word and Excel - (Pivot Table - Dynamic tables for Excel)
- Ease with learning and using new IT & digital tools

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference


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