Ubs Optimus Foundation Assistant

Vor 4 Tagen

Zurich, Schweiz UBS Vollzeit

Switzerland - Zürich
- Business management, administration and support, Management and Business Support
- Group Functions

**Job Reference #**
- 262581BR

**City**
- Zürich

**Job Type**
- Full Time

**Your role**
- Are you passionate about creating impact? We need someone to join our team in supporting the CEO of UBS Optimus Foundation to ensure things run smoothly. We’re looking for an Assistant to:
- Manage and maintain calendars, including conference calls, travel and client meetings; support office administration, book meeting rooms and help to solve IT issues
- Proactively manage diaries, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm and ensuring forward planning for meetings, events, and deliverables
- Arrange travel bookings, itineraries, and visa coordination
- Organize training sessions, workshops, and conferences, coordinating locations, attendees, materials, and communication across the team
- Assist in the preparation of high-quality PowerPoint presentations, speech notes, and other documents as and when required
- Process expenses and reimbursement and act as delegate to approve travel and expenses on behalf of CEO, UBS Optimus Foundation (and management team)
- Complete ad-hoc projects and requests as necessary

**Your team**
- You’ll be working at UBS Optimus Foundation, in a hybrid and agile environment. UBS Optimus Foundation is an award-winning, expert foundation that helps UBS clients to drive viable, scalable solutions to the pressing issues and problems the world is facing.
- UBS Optimus Foundation manages a portfolio of around CHF 350m in programs in health, education, child protection and the environment around the world, in Asia, Africa, Latin America, US and Europe.
- Our team is an important driver of bringing the UBS’s purpose to life - reimaging the power of investing, connecting people for a better world.

**Your expertise**
- 3-5 years’ experience in a similar role
- Proficient in Microsoft Office (Outlook, Word, PowerPoint, Teams)
- Comfortable working with and communicating with senior management at all levels
- Comfortable interacting with external stakeholders
- Excellent written and verbal communication skills in English and German, French and additional languages a plus
- Keen attention to detail, organised and able to multitask
- Flexible, adaptable, with can-do attitude

**About us**
- UBS is the world’s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.
- With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?

**How we hire**

**Join us**
- At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.
- From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?

**Contact Details**
- UBS Business Solutions AG
- UBS Recruiting

**Disclaimer / Policy Statements**
- UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

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