Office & Facility Assistant (Fix Term Contract

Vor 3 Tagen

Rolle, Schweiz SOPHiA GENETICS Vollzeit

Would you like to be part of a dynamic and exciting team delivering high level performance that has a direct impact on the lives of cancer and rare disease patients worldwide? Join our growing team and use your exceptional technical and organizational skills to help us deliver on our mission of democratizing Data-Driven Medicine. Our products are used by nearly a thousand healthcare institutions globally and provide world leading capabilities for the analysis of genomic, clinical, and imaging data.

Be part of our mission to disrupt the traditional healthcare model and democratize data driven medicine SOPHiA GENETICS is looking for a motivated **Office and Facility Assistant **to join the CEO Office Management team at our headquarters **in Rolle, Switzerland.**

The Office and Facilty manager reports to Expansion and Office Manager and is is in charge of all office and facilites related activities including management of conference rooms and other administrative duties.

**Responsabilities**:
**Office Management and Facilities**:

- Greet clients, visitors and colleagues with a positive, helpful attitude by respecting our security procedure (monitor logbook, issue visitor badges)
- Receive, sort and distribute daily (e)mail/deliveries
- Schedule appointments and book conferences rooms
- Maintain conferences rooms clean and ready for use during the day
- Arrange travel and accommodations (for visitors and employees)
- Order and manage office supplies (e.g. pens, brochures, keys & access badges, kitchen furniture’s etc) and various Office Management tasks
- Office management tasks such as contact with : property management, concierge, cleaning provider
- Facility Managenent tasks such as: heating, sprinkler, climatization, electricity, elevator, security, access managemenet and badging, etc
- Contact person for technical questions regarding the building
- Taking over smaller handyman tasks and move of furniture or IT equipment

**Administration**:

- Administrative support for the office and management (post mail, filing, personal assistance, expense reports, creating PRs, etc)
- Support colleagues for event's preparation (townhall meetings, trainings, social events, etc)

**Requirements**:

- CFC, Degree in Business Administration or Hospitality Management
- Previous experience in office management or facility management
- Excellent command of English and French, every other language is an asset
- Good command of usual IT Tools (MS Office)
- Good communication skills (oral and written)
- Desire to work in a fast growing international environment
- Ability to work autonomously
- Strong organisational skills with the ability to multi-task and prioritise work load, while maintaining a high level of attention to details
- Show proactivity and logical approach to provide solutions and a proven ability to prioritise tasks

**Benefits**

**You will be joining an organisation with the patient at the heart of every decision and action, driven by purpose as we drive exponential growth.**

**Business recognition and accolades include**:

- World's most innovative companies (Top 10)
- World's smartest companies (Top 50)
- 100 Best Places to Work in Boston
- Top 10 European Tech Startup - 2020
- Top 10 European biotechs startup to watch - 2021
- Top 25 East-Coast Biotech to watch - 2021

**Plus, you will find**:

- A flexible, friendly, and international working environment with a collaborative atmosphere
- An exciting company mission that brings together science and technology to directly impact the lives of patients with life threatening illness.
- A fast-growing company with plenty of opportunity for personal growth and development
- A hard technical challenge to solve with exciting modern technology - cloud computing, Big Data, DevOps, machine learning

**Location**: Rolle, Switzerland. Fully office-based.

**Start**: ASAP (or as agreed)

**Contract type**: Fix term contract until end of July, full-time

**Application process**:

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