Executive Assistant, Strategic, Investment

vor 17 Stunden

Geneve, Schweiz The Global Fund Vollzeit

Reporting to the Transformation Lead, the Executive Assistant (EA) is responsible for providing a range of administrative support services to the Head of SIID to promote efficient delivery of services. The incumbent is expected to maintain high standards of professionalism, efficiency, personal communication, discretion, agility, proactiveness and independent judgment. In working closely with internal and external contacts, the incumbent deals with a wide range of highly sensitive issues under tight deadlines/pressures. The incumbent will also support Front Office colleagues in the provision of administrative services to SIID division.

Key Responsibilities

Reporting to the Transformation Lead, the EA will:

- Be responsible for time scheduling and management on behalf of the Head of SIID to include effective prioritizing and resolving related conflicts and competing demands
- Provide effective support in SIID Front Office on division deliverables, including, inter alia, meetings involving SIID Heads of Department (HoDs), budget process, organization of division/department meetings, preparation for SIID participation in Management Executive Committee (MEC) meetings
- Act as divisional focal point for travel (i.e., the “go-to” person for all inquiries related to duty travel), for the external training budget, for the recognition budget, and for cross-organizational projects such as Future of Work (FoW);
- Organize and coordinate all travel and related requirements for the Head of SIID, including: travel authorizations, flight tickets, hotel bookings, visas, airport transfers, petty cash claims and reimbursements
- Support Head of SIID in preparation for duty travel and organization of meetings during these visits. Coordinates preparations and follows up actions with relevant persons in relation to decisions made in these visits
- Keeps managers of departments/teams and SIID staff, and relevant stakeholders informed by providing relevant information, reports or status updates
- Acts as main divisional point of contact for all MEC-related issues including scheduling and documents;
- Supports and works collaboratively, and facilitate collaboration and coordination with and among managers in SIID as well as with others in diverse work groups/teams/task forces, across the Secretariat
- Works with the highest level of discretion in providing wide-ranging executive assistance support, setting and managing priorities and the workflow, as well as administrative coordination within the SIID Front Office
- Independently responds to extensive and diverse inquiries, and makes decisions when multiple courses of action are possible
- Routinely involved in relaying/processing/handling information of the most sensitive, diverse and confidential nature
- Routinely prepares / monitors / prioritizes correspondence on a range of topics on behalf of the Head of SIID, and prepares minutes of meetings
- Perform duties beyond the key responsibilities as advised by the Head of SIID.
- Subject to change by the Executive Director at any time at their sole discretion._

**Qualifications**:
Essential:

- Bachelor’s Degree in relevant field (Business Administration, Communications, Health) or equivalent work experience

Experience

Essential:

- At least six years’ similar / related work experience in an international / public / private institution
- Previous experience in supporting a senior executive in the public/private sector for a multinational organization will be an added advantage;
- Track record of being a reliable and highly proactive team member with a focus on accuracy, quality, and professionalism;
- Proven ability to deliver results under tight timeframes and pressure;
- Experience solving problems with a customer-focused approach;
- Proven adaptability and flexibility in working in a complex and dynamic environment

Desirable:

- Previous experience in office coordination and management;
- Experience in travel arrangements, meeting and event organization;
- Knowledge of the Global Fund and its policies, processes and governance structure.

Competencies

Languages:
An excellent knowledge of English and preferably a good working knowledge of French.

Technical Competencies:

- Outstanding demonstrated skills in organizing, prioritizing, scheduling, planning and coordinating work and other activities internally and externally.
- Ability to help organize documents and information retrieval systems.
- Strong written and verbal communication skills to prepare correspondence on a range of topics and ensure quality of documents.
- High degree of judgment and tact in handling the most sensitive, diverse and confidential material.
- Proficiency in Word, PowerPoint, Excel and MS Outlook

Organizational Competencies:

- Global Fund awareness and mind-set (Level 1)
- Service orientation (Level 1)
- Drive for results (Level 1)
- Collaboration (Level 1)
- Interaction (Level 1)
- Adaptability (Level 1)

Functional Competencies:

  • Executive Assistant

    vor 1 Woche

    Geneve, Schweiz Vacheron Constantin Vollzeit

    Code de référence: 87522**Executive Assistant**: - Geneva, GE, CH- Permanent**Executive Assistant** Geneva / Plan les Ouates Permanent Contract Through our universe, our collaborators from different horizons share a common objective: the ongoing quest for excellence driven by the outstanding abilities and commitment of the women and men who work in our...

  • Executive Assistant

    Vor 2 Tagen

    Geneve, Schweiz CA Indosuez Wealth (Group) Vollzeit

    **Type de métier**: Types de métiers Crédit Agricole S.A. - Financement et Investissement **Intitulé du poste**: Executive Assistant H/F **Type de contrat**: CDI **Poste avec management**: Non **Cadre / Non Cadre**: Non cadre **Missions**: Crédit Agricole CIB est la branche Corporate & Investment Bannking du Groupe Crédit Agricole. Crédit...

  • Executive Assistant to CEO Intern

    Vor 2 Tagen

    Geneve, Schweiz Lynceus Partners Vollzeit

    **About us**: **Lynceus Partners** is an independent investment boutique specialised in alternative investments with a deep in-house expertise in Structured Products and Private Debt. As a global financial company headquartered in Switzerland and international presence over three continents, we serve asset managers, financial advisors, and institutional...

  • Executive Assistant

    Vor 4 Tagen

    Geneve, Schweiz LB Recrutement Vollzeit

    We are looking for a motivated Executive Assistant responsible to provide a comprehensive, confidential and dynamic support service, with the ability to juggle a complex day to day and long-term schedule, understand a complex organization, collaborate with other Executive Assistants and work independently as needed. - Maintain and provide a personalized...

  • Executive Investment Banker- Bpi

    Vor 7 Tagen

    Geneve, Schweiz Santander Vollzeit

    Executive Investment Banker - BPI Geneva, Switzerland WHAT YOU WILL BE DOING BPI is looking for an Investment Banker, based in our Geneva office. WHY YOU SHOULD CONSIDER THIS OPPORTUNITY ) we are key players in the transformation of the financial sector. Do you want to join us? The Wealth Management & Insurance division covers three businesses in all...

  • Executive Assistant

    vor 1 Woche

    Geneve, Schweiz Lombard Odier & Cie Vollzeit

    A career at the Lombard Odier Group is something to be proud of. Our mission is to protect and grow our clients’ wealth - but not by any means necessary. Sustainability is at the heart of everything we do and we treat our clients’ wealth as if it were our own. We protect our clients’ assets for the long-term using expertise and innovation, all...

  • Personal Assistant, Wealth Management

    vor 1 Woche

    Geneve, Schweiz AP Executive Vollzeit

    Location: Geneva - Salary: Swiss Franc80000 - Swiss Franc120000 per annum per annum - Job Type:Permanent Posted about 5 hours ago Our client is a wealth management company specialising in financial products including crypto funds. They are looking to hire an executive personal assistant for its Geneva office. Applicants will be responsible to assist senior...

  • Personal/executive Assistant

    Vor 5 Tagen

    Geneve, Schweiz Robert Half Vollzeit

    Are you an experienced Executive Assistant looking for a new challenge? Do you thrive in a dynamic and fast-paced environment? We have the perfect opportunity for you! For our client, a leading Financial Services company in Geneva, we are looking for an Executive Assistant (H/F/X) to join its Financial Services team for a permanent role...

  • Chief Executive Assistant to Founder

    Vor 3 Tagen

    Geneve, Schweiz Runa Capital Vollzeit

    WHAT YOU’LL DO: As the Chief Executive Assistant to the Founder, you’ll be in a highly visible role at the center of fast-paced activity, using your superior organizational, project, and time management skills. You will be responsible for the coordination of all administrative support for the Executive and his family, leading a team of four Executive...

  • Assistant, Executive Office

    Vor 7 Tagen

    Geneve, Schweiz Global Antibiotic R&D Partnership (GARDP) Vollzeit

    **Overall Purpose**: The Executive & Legal Assistant will play a key role in supporting the GARDP Executive Office and the Legal Team. S/he will provide administrative support to GARDP Executive Office and Legal teams to ensure the smooth-running of activities. As Executive & Legal Assistant, s/he will be expected to maintain frequent interaction with the...

  • Executive Assistant

    vor 1 Woche

    Geneve, Schweiz Interiman Vollzeit

    **INTRODUCTION**: For our client we are looking for their future: **Executive Assistant (Finance and HR) - 100%** **DESCRIPTION DE LA MISSION**: - Managing different agendas, organizing meetings, including scheduling, sending reminders, managing cancellations and ensuring relevant information. - Organizing Events/meetings logistics, traveling to the event...

  • Executive Assistant to The Cfo

    vor 17 Stunden

    Geneve, Schweiz SGS Vollzeit

    Company Description **_ We are SGS - the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world._** **Job...

  • Executive Assitant

    vor 17 Stunden

    Geneve, Schweiz People Partners Vollzeit

    Are you an exceptional multitasker with a passion for supporting executives? Do you thrive in a fast-paced environment where no two days are the same? We have an incredible opportunity for an energetic and experienced Executive Assistant to join one of our clients based in Geneva, Switzerland. As our Executive Assistant, you will be at the heart of our...

  • Executive Assistant

    Vor 2 Tagen

    Geneve, Schweiz Indosuez Wealth Management Vollzeit

    Description du poste - Crédit Agricole CIB est la branche Corporate & Investment Bannking du Groupe Crédit Agricole. Crédit Agricole CIB offre à ses clients une gamme complète de produits et services en Capital Market, Brokerage, Investment Banking, Structured Finance et Corporate Banking. - International Trade and Transactions Banking (ITB) fournit une...

  • Executive Assistant

    Vor 2 Tagen

    Geneve, Schweiz Spring Professional Vollzeit

    For one of our clients, an international organization, we are looking for an Executive Assistant (M/W) at a 100% rate in Geneva. Your responsibilities: - Prepare board meetings and follow timeline - Prepare presentations, speeches and documents for meetings - Take minutes during board meetings and write reports afterwards - Coordination with different...

  • Executive Assistant Fr/ang/ita

    vor 17 Stunden

    Geneve, Schweiz Robert Half Vollzeit

    For our client, a Family Office based in Geneva, we are looking for an Executive Assistant (H/F/X) to join its dynamic team for a permanent role. **Missions** - You will provide comprehensive administrative support to senior executives, enhancing their effectiveness by managing schedules and organizing meetings. - You are responsible for coordinating...

  • Asset Manager, Crypto Multi-family Office

    vor 1 Woche

    Geneve, Schweiz AP Executive Vollzeit

    Location: Geneva - Salary: Negotiable - Job Type:Permanent Posted 27 days ago My client is a new multi family office based in the centre of Geneva. Their unique selling point is they aim to integrate investment opportunities in blockchain, fintech and digital assets into original investment portfolios. They also assist blockchain companies to define...

  • Strategic Client Executive

    Vor 2 Tagen

    Geneve, Schweiz Microsoft Vollzeit

    As a company, Microsoft’s mission is to empower every person and every organization on the planet to achieve more. We empower our own people to achieve more and make a difference in the world. Join us and lead transformational impact with our top customers. Our Global Client Directors at Microsoft are adept at building strategic alliances and lasting...

  • Executive Manager

    Vor 4 Tagen

    Geneve, Schweiz Kenes Group Ltd Vollzeit

    Kenes Associations, a division of the Kenes Group provides association management services worldwide. We specialize in servicing scientific and medical not-for-profit organizations that are national, regional or international. we are searching for an Executive Manager, to join our team. **Requirements**: - Prepare and follow detailed work plan and...

  • Fixed Income Investment Manager

    Vor 2 Tagen

    Geneve, Schweiz Brodard Executive Search Vollzeit

    Description du poste - For one of our clients, a Swiss based Private Bank, we are looking for a Fixed Income Investment Manager, focusing on the financials sector.**Responsibilities - Research and monitor issuers in the global Financials sector. - Perform fundamental analysis on issuers and relative across both in the capital structure and versus peers. -...