Administrative Coordinator Switzerland

Vor 4 Tagen

Bulle, Schweiz Randstad (Switzerland) Ltd. Vollzeit
Job Details

Location: Bulle, Switzerland

Activity Rate: 100%

Type of Contract: Temporary Contract

Start Date: ASAP

As an Administrative Coordinator, you will take ownership of critical administrative and event-related responsibilities, ensuring efficiency and precision in all aspects of your work. This role requires a detail-oriented professional with excellent organizational and communication skills.

Key Responsibilities:

  1. Support the administrative organization and coordination of national and international congresses and events, ensuring compliance with global and local guidelines.
  2. Support PR/PO creation, financial processes, and invoice handling.
  3. Oversee event logistics, including congress registrations, booth arrangements, and symposia setup.
  4. Handle travel and accommodation (flights, hotels, transfers), hospitality suites, social programs, and certificates of attendance.
  5. Draft and manage contracts (sponsorship, speaker, consultancy, confidentiality, etc.) and ensure proper documentation.
  6. Provide high-level administrative support, including internal meeting organization and coordination.
  7. Act as a point of contact for stakeholders, ensuring smooth communication and workflow management.
  8. Handle document approvals, archiving, and follow-up on administrative tasks.
  9. Support Medical and Marketing teams with ad hoc requests, including assisting in the preparation of promotional materials and event logistics (as needed).
  10. Serve as a backup for event coordination during peak periods or staff absences.

Qualifications

What Will Make You Successful:

  1. Fluency in German and English. French is an asset.
  2. Proficiency in Excel and experience with ERP systems; SAP Ariba is highly desirable.
  3. Good informatics skills: MS Office, SRM, Orbit, SourceClear.
  4. Proven experience in handling invoices, PR/POs, and financial processes.
  5. Excellent organizational and project management skills, with the ability to prioritize tasks and meet deadlines independently.
  6. Strong problem-solving abilities, quick to identify and resolve issues efficiently.
  7. Demonstrated customer orientation, with a patient and solution-focused approach in a multicultural environment.
  8. Ability to work according to global and local compliance procedures, maintaining high standards of accuracy.
  9. Proactive, detail-oriented, and reliable, with a dynamic and collaborative team spirit.

Contact

Laetitia Stirer

Randstad UCB Bulle


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