Administrative Coordinator Immunology Switzerland

vor 3 Wochen

Bulle, Schweiz Randstad (Schweiz) AG Vollzeit

Location: Bulle, Switzerland

Activity rate: 100%

Type of contract: Temporary contract

Start Date: ASAP

As an Administrative Coordinator Immunology, you will take ownership of critical administrative and event-related responsibilities, ensuring efficiency and precision in all aspects of your work. This role requires a detail-oriented professional with excellent organizational and communication skills.

Key responsibilities:

  • Support the administrative organization and coordination of national and international congresses and events, ensuring compliance with global and local guidelines.
  • Support PR/PO creation, financial processes, and invoice handling.
  • Oversee event logistics, including congress registrations, booth arrangements, and symposia setup.
  • Handle travel and accommodation (flights, hotels, transfers), hospitality suites, social programs, and certificates of attendance.
  • Draft and manage contracts (sponsorship, speaker, consultancy, confidentiality, etc.) and ensure proper documentation.
  • Provide high-level administrative support, including internal meeting organization and coordination.
  • Act as a point of contact for stakeholders, ensuring smooth communication and workflow management.
  • Handle document approvals, archiving, and follow-up on administrative tasks.
  • Support Medical and Marketing teams with ad hoc requests, including assisting in the preparation of promotional materials and event logistics (as needed).
  • Serve as a backup for event coordination during peak periods or staff absences.

What will make you successful:

  • Fluency in German and English. French is an asset.
  • Proficiency in Excel and experience with ERP systems; SAP Ariba is highly desirable.
  • Good informatics skills: MS Office, SRM, Orbit, SourceClear.
  • Proven experience in handling invoices, PR/POs, and financial processes.
  • Excellent organizational and project management skills, with the ability to prioritize tasks and meet deadlines independently.
  • Strong problem-solving abilities, quick to identify and resolve issues efficiently.
  • Demonstrated customer orientation, with a patient and solution-focused approach in a multicultural environment.
  • Ability to work according to global and local compliance procedures, maintaining high standards of accuracy.
  • Proactive, detail-oriented, and reliable, with a dynamic and collaborative team spirit.
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