Aktuelle Jobs im Zusammenhang mit Office Assistant - Basel - JobCourier

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Office Assistant

vor 4 Wochen

Basel, Schweiz JobCourier Vollzeit

We have been commissioned by our pharmaceutical client in Basel to search for a

This is a long-term temporary position with the option for permanent employment.

Tasks:

  • Offer general assistance to guests
  • Manage the processes for incoming and outgoing mail, handle deliveries, and coordinate with local delivery services
  • Provide administrative assistance to colleagues in the office as needed
  • Arrange interviews or meetings
  • Coordinate travel and accommodation arrangements within Switzerland for senior members of the global organization
  • Collaborate with executive and senior administrative assistants to address requests and inquiries from senior managers
  • Manage and order office and kitchen supplies, organize catering for group meetings, and occasionally run errands (e.g., for lunch or kitchen supplies)
  • Supervise kitchen areas to ensure they are well-stocked and tidy
  • Serve as the contact point for external service providers related to building maintenance (cleaning, repairs, etc.)
  • Plan and oversee repairs, installations, and upgrades of office and kitchen equipment as required
  • Assist management in negotiating with office vendors and service providers, and implement cost-saving and recycling initiatives
  • Develop and uphold office protocols, facilities management, and maintenance procedures
  • Support the organization and coordination of local and European events
  • Develop and maintain emergency response plans

Requirements:

  • Previous experience in office management and reception in an international and multi-cultural environment would be of advantage
  • Fluent in English and German
  • Very good Microsoft Office skills
  • Strong organizational and excellent interpersonal skills with a strong customer focus
  • Demonstrates flexibility and adaptability with a proactive, positive mindset
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