Office Manager

Position Summary ultradedicated – Your biggest challenges yield rare possibilities The Office Manager ensures smooth daily operations of the office environment, making sure employees have a clean and safe environment. This role serves as the primary interface between our company and its service providers, vendors, and consultants. This position requires great attention to detail, organization, and professionalism, and the ability to maintain an efficient business environment. Work Model Flex: This role will typically require onsite work 2-3 days each week, or more depending on business needs. In many locations, the business will set certain days each week that Flex employees are required to be onsite. Responsibilities Greet and check in visitors and vendors as required, directing them to the appropriate person as needed. Troubleshoot any office issues and elevate to the appropriate teams as needed. Coordinate with the Facilities team to manage all ongoing facilities-related issues, cleanliness of the office space, and office supply replenishment. Provide human resources support and miscellaneous administrative project support as necessary, e.g., monitoring onboarding of new employees to ensure a positive employee experience. Sort and distribute incoming mail to the appropriate recipients. Event planning as needed. Support the legal team to coordinate the preparation, review, and filing of contracts, corporate declarations, and other relevant documentation. Act as a key point of contact between the legal & compliance function, internal departments, and external partners to facilitate smooth communication and efficient resolution of legal and administrative matters. Requirements Secondary Diploma, Bachelor's degree preferred. Proficiency in Windows operating systems, Outlook, Word, Excel, and general office equipment. Ability to multitask with several priorities while maintaining a high standard of discretion and confidentiality. Excellent communication and interpersonal skills. Flexible, confident, and driven toward results. Ability to work with minimal supervision. Experience working in the biotech/pharma industry preferred. Ability to fluently speak German and English. Benefits Generous vacation time and public holidays observed by the company. Volunteer days. Long-term incentive and Employee Stock Purchase Plans or equivalent offerings. Employee wellbeing benefits. Fitness reimbursement. Tuition sponsorship. Professional development plans. Benefits vary by region and country. Seniority level: Mid-Senior level. Employment type: Part-time. Job function: Administrative. Equal Opportunity Employer Ultragenyx Pharmaceutical is an equal opportunity employer and prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital and veteran status, and any other status or classification protected by applicable federal, state, and/or local laws. Reasonable accommodation will be provided for all protected statuses or classifications protected by applicable law, including individuals with disabilities, disabled veterans, for pregnancy, childbirth, and related medical conditions, and based on sincerely held religious beliefs. Applicants can request an accommodation prior to accepting a job offer. If you require reasonable accommodation in completing this application, or in any part of the recruitment process, you may contact Talent Acquisition by emailing us at talentacquisition@ultragenyx.com. Note to External Recruiters All candidate activity and open positions are managed strictly through our Human Resources Department. Our Human Resources Department kindly requests that recruiters not contact employees/hiring managers directly in an attempt to solicit business and present candidates. Please note that failure to comply with this request will be a factor in determining a professional relationship with our organization. Submission of unsolicited resumes prior to an agreement set in place between the Human Resources Department and the recruiting agency will not create any implied obligation. Inquiries on developing a recruiting relationship with us may be directed to talentacquisition@ultragenyx.com. #J-18808-Ljbffr