Workplace Assistant, Procurement

Vor 2 Tagen

Zürich, Schweiz South Pole Vollzeit

South Pole is an energetic, global company offering comprehensive sustainability solutions and services. With offices spanning all continents, we strive to create a sustainable society and economy that positively impacts our climate, ecosystems, and developing communities. Our solutions inspire and enable customers to create value from sustainability-related activities.

Job Summary:

The Workplace Assistant will be responsible for ensuring that the Zurich office offers an enabling work environment that promotes productivity, employee engagement, and a strong community spirit. This role is as much about tasks and functions as it is about character and personality. You will directly report to the EMEA Workplace Procurement Senior Specialist to assure compliance and collaboration with the head of Procurement, Real Estate, and Health & Safety. Functionally, you will collaborate closely with Zurich’s office Director for on-the-ground support and guidance. This role brings a proactive and strategic approach to driving local workplace efficiency while connecting Zurich to our global South Pole experience. As a Workplace Assistant, you will ideally be present in the office 4-5 days a week, with a 20-hour-per-week average.

Main tasks & responsibilities:

  • Liaise with the EMEA Workplace Procurement Senior Specialist & office Director to ensure smooth office operations and an enhanced employee experience.
  • Be the point of contact to greet office visitors and manage on-site post and parcel deliveries.
  • Manage the stock of office supplies (including stationery, snacks, etc.) within the provided budget.
  • Ideate and create meaningful events, celebrations, and social initiatives for our Zurich office.
  • Manage suppliers and material procurement to promote an effective and sustainable office environment.
  • Work with local office building managers to monitor and manage all mechanical and electrical systems.
  • Own security and safety in the office, providing timely responses to any office emergency situation.
  • Work with the EMEA Workplace Procurement Senior Specialist to plan and execute space-related activities.
  • Help update the Zurich Basecamp page.
  • Assist in updating key administrative documents for Zurich: leases, layouts, invoices, etc.
  • Build strong relationships with business partners across various departments.
  • Maintain and report on metrics, including budget and office occupancy.
  • Ensure office accessibility (badges, key fobs, parking spaces, etc.) is maintained and up to date.
  • Monitor local office sustainability initiatives and data.
  • Provide ad-hoc support as needed.

Skills & Experience:

  • Interest or prior experience in a workplace role or a similar industry.
  • Strong people skills, able to drive group engagement and team spirit.
  • Creative mind, inspired by South Pole's company values.
  • Adherent to compliance, skilled in information management.
  • Resourceful and proactive in dealing with issues that may arise.
  • Ability to work collaboratively and manage competing priorities in a fast-paced environment.
  • Proficiency in English, and any other local language, such as German (bonus).

What we offer:

At South Pole, we care about our employees as much as we care about the planet. South Pole is not just an employer; we are a team. By joining us, you will find a strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for our clients and the planet, working alongside a passionate team of like-minded colleagues.

We’re a planet of 7.5 billion unique people. South Pole is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, national origin, marital status, or disability. Our recruitment is based on qualifications, merit, and business need.

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