Junior Administrative Assistant

vor 2 Wochen

Geneva, Schweiz SUISSENÉGOCE Vollzeit

SUISSENÉGOCE, the Swiss Commodity Trading and Shipping Association, is the umbrella association representing the industry in Switzerland. This economic activity is one of the most important in Switzerland. The sector contributes over 20% to the GDP of the canton of Geneva and around 3.8% of Swiss GDP. It employs around 10,000 professionals across Switzerland.

To join our team, we are looking for someone who is passionate, committed, flexible and open-minded. Operating in a demanding and dynamic international sector that constantly requires us to be at the cutting edge, we cultivate a friendly small-team environment where our staff feel at home. Team spirit and respect guide our daily work, the diverse skills of our staff create a dynamic atmosphere for everyone.

 

Junior Administrative Assistant

Position Summary:

We are currently hiring a Junior Administrative and Communication Assistant with expertise in website management and audio/video production to support our team. The ideal candidate will have excellent organizational and communication skills, with a keen eye for detail. This role requires multitasking abilities, prioritization of assignments, and collaborative work with various team members. Additionally, the candidate should have technical proficiency in designing and managing websites as well as producing high-quality promotional material and audio/video content.

 

Key Responsibilities:

Communication

  • Assist the Communication officer with regular publications: press reviews, Highlights, different alerts, monthly newsletters, etc.
  • Maintain and enhance SUISSENÉGOCE’s presence on social networks
  • Record, edit, and produce high-quality audio and video content for various purposes, such as presentations, testimonials, events and promotional materials
  • Regularly update website content to ensure accuracy and relevance
  • Conceptualize and create visually appealing materials including infographics, and marketing collateral
  • Maintain databases and contact lists for stakeholders, clients, and partners

Administration

  • Provide clerical support to SUISSENÉGOCE team
  • Answer professionally the phone and welcome visitors
  • Ensure the proper supply of small office equipment
  • Liaise with SUISSENÉGOCE suppliers

Organisation and events

  • Elaborate relevant support material (invitations, menus, list of presence, etc.)
  • Coordinate with hotels, catering and other suppliers for events

Education and Training

  • Efficiently follow-up student's applications
  • Answer student's enquiries

 

Requirements:

  • Swiss CFC in a relevant field (communication, digital marketing, administration)
  • No prior experience required
  • German mother tongue or equivalent
  • Perfect writing skills in English and French are essential.
  • Organisational skills
  • Time management skills
  • Problem-solving and innovative mindset
  • Proactive, flexible and able to work in a small team
  • Team spirit
  • Proficiency in MS Office (Word, Excel, PowerPoint)
  • Proficiency in website management platforms such as WordPress or Webflow
  • Experience with audio/video/picture editing software
  • Ability to utilize graphic design software such as Adobe Photoshop, Illustrator, or Canva to design and edit graphics, images, and layouts.

If you're looking for a fast-paced job where your skills can make a difference and gain valuable experience in an international environment, with a variety of day-to-day tasks, in a small team with a family spirit and a collaborative work environment, then this is the job for you

Employment rate: 100%

 

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