Executive Legal Assistant

vor 4 Wochen

Zürich, Zürich, Schweiz Baxter AG Vollzeit

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives—where your purpose accelerates our mission.

Overview

The Executive Legal Assistant (f/m/d) – International Developed Markets, has primary responsibility for preparing, organizing, summarizing, and submitting the key legal documents related to the operations of the Baxter operating companies across the globe, as well as other administrative duties related to the operation of the Legal Department for International Developed Markets. The role reports to the Deputy General Counsel, Labor & Employment Law, Integrated Supply Chain, and International Developed Markets. The role will require a high degree of professionalism and involve interactions with high level business and functional leaders throughout the world.

Critical Responsibilities

  • Prepares summaries and associated documents/agreements related to key legal filings, financial transactions, and tax related documents for the corporate operations of the global business.
  • Supporting the Legal Department in their day-to-day business activities.
  • Preparing, filling, formatting, and sending legal documents, letters, emails, presentations.
  • Arranging & collecting signatures for the Swiss Baxter entities.
  • Arranging notarizations, embassy legalizations, and obtaining apostilles in collaboration with relevant Swiss and international authorities (visiting the Notary a minimum of 1-2 times a week).
  • Addressing invoicing and expense reports, diaries, and organization of travel, and other diverse administrative activities.
  • Responsible for PWC/Finance audit requests of Swiss legal entities (SOX control Matrix, legal documentation for PWC audit purposes, Execution of documentation for financial annual report, lawyer's letters).
  • Creating matters in Legal Tracker and Managing the Legal database (diverse SharePoint, cHue etc.).
  • Managing Board changes of the Swiss entities (Corporate housekeeping).
  • Point of contact for Baxter Confidential Disclosure Agreement (CDA).
  • Calendar management for Legal Executives.
  • Provides occasional legal support on other subject matters outside the above as well as other support as directed by the Deputy General Counsel.
  • Always meets the Law Department's professional standards and exemplifies Baxter's expectation of Ethics and Compliance in Everything We Do.

Education and Experience

  • Paralegal education preferred, with either 2 years of college and a paralegal certification or an experienced Legal Assistant with a minimum of five years of demonstrated professional experience in a corporate environment with a high level of complexity.

Key Qualifications

  • Fluent in English & German; fluency in any other EMEA languages preferred.
  • Proven experience with complex legal transactions related to corporate structure, finance and tax matters.
  • Experience in addressing multinational legal issues.
  • Experience with EMEA regulatory schemes.
  • Residency in Switzerland and ability to work in the Zurich office of Baxter a minimum of three days per week.
  • Comfortable communicating and submitting filings with governmental bodies.
  • Critical thinking, sound judgment, the ability to view issues holistically, and being a genuine team player that willingly collaborates, takes on additional and varied responsibilities as business needs dictate.
  • Strong organizational skills.

Have we sparked your interest?

If you like the sound of the above role, can thrive in a fast-paced working environment and are excited about working in a learning and growth culture, then we'd love to talk to you. Apply here today. For further information, please reach out to We look forward to getting to know you.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

#IND-DACH

#LI-TF1

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

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